Executive Assistant & Office Coordinator
California Association of Food Banks
- Oakland, CA
- $49,998-69,985 per year
- Permanent
- Full-time
- Dedication—We are committed to ending Hunger in CA while acknowledging and working to dismantle systems of oppression and injustice that perpetuate food insecurity.
- Inclusion—We value the diverse and intersectional voices, cultures, and experiences of our colleagues and of our state.
- Collaboration—We work with and support each other, our member food banks, partners, and the CA community.
- Transparency—We cultivate trust between each other and among our stakeholders through transparency.
- Accountability—We take ownership of our successes and mistakes, encouraging vulnerability and asking for help.
- Work with the Executive Leadership on administrative tasks, including but not limited to maintaining calendar and contact lists, meeting scheduling and preparation, travel and expense reports, time records, and presentation materials.
- Assist with coordinating staff meetings, including meeting set up/breakdown, organizing refreshments, IT setup and video conference initiation. Ensure meeting rooms have all the required equipment (chairs/tables/IT connections etc.) and are always clean.
- Manage office supply inventories, maintain office subscriptions and accounts, coordinate technical needs for the association (Zoom, conference line accounts, etc.), work with property management on announcements/needs, and various other office support responsibilities.
- This role requires on-site presence at least three days a week.
- Provide on-site support including coordinating vendor deliveries, office upkeep, cleaning office spaces, ordering food, basic kitchen maintenance, and other various requests.
- Interact with business service partners to ensure services to staff and office are on-time, cost beneficial and up to date.
- Partner with the Chief Financial Officer & HR Director on day-to-day activities, meetings, event planning, etc.
- A firm belief in the value of diversity, equity, and inclusion in the workplace — and understand the difference between equity and equality
- A teamwork mindset – collaboration is the key to quality work
- Minimum AA degree, BA preferred, may substitute for two years of relevant work experience.
- Outstanding written and verbal communication skills, with an ability to develop effective working relationships.
- Excellent organizational skills with the ability to meet deadlines and independently manage multiple tasks and timely follow-through, with the flexibility to adapt quickly to changing priorities and needs.
- Self-motivated, takes initiative, able to perform work accurately and thoroughly and to work effectively with minimal supervision.
- Ability to maintain confidentiality and exercise judgment.
- Outstanding computer skills including advanced competency with MS 365 (Outlook, Word, Excel, PowerPoint) required.
- Must be able to occasionally lift up to 20 pounds unassisted.
- Full-Time, Non-Empempt position with a standard 37.5-hour workweek
- Based in our Downtown Oakland HQ with a hybrid work approach open to working remotely 2-3 days per week with Wednesdays required on-site
- Compensation: Hourly pay rate of $25.64-$35.89 depending on experience, with target compensation at the midpoint