Department HR Specialist
Arizona State University
- Tempe, AZ
- $42,000-57,930 per year
- Permanent
- Full-time
- Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
- Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.
- Climate-controlled office setting subject to extended periods of being in a stationary position.
- Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
- Ability to clearly communicate and exchange accurate information to perform essential duties.
- Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.
- Academic HR experience in higher education.
- Demonstrated knowledge of PeopleSoft, SharePoint, and Kenexa/BrassRing.
- Experience with high volume recruiting.
- Experience with assisting with visa applications, including J-1 and H-1B visas.
- Experience using various applications (e.g. Word/Mail Merge, Adobe PDF, Excel/Formulas, etc.) and other tools to prepare letters, forms, and reports.
- Experience in maintaining strict confidentiality regarding sensitive/confidential information pertaining to payroll, employee issues, etc.
- Experience working effectively in an environment subject to quickly changing priorities and short deadlines.
- Evidence of a passion for innovative HR solutions and process improvement.
- Experience in work that requires organizational and interpersonal skills.
- Evidence of having attention to detail, great communication skills, forward-thinking and desire to achieve excellence.
- Work with department hiring managers as a guide through the recruitment process, including coordination of the lifecycle of recruitment, hiring and retention of research faculty, postdocs, academic professionals and university staff; new employee onboarding; and working with department supervisors to ensure new hire checklist functions have been fulfilled.
- Manage our SharePoint recruitment request process, Kenexa/BrassRing requisition process, screening candidates, and participating in applicant interviews.
- Coordinate employee involuntary termination and separation process, including participating in termination meetings and processing the appropriate paperwork.
- Maintain electronic personnel records in accordance University policy and in compliance with ISO 9001 standards.
- Develop effective and cost-efficient sourcing strategies for filling difficult or high-profile recruitment efforts and provides consultation to hiring managers throughout the process from development of advertisement postings to making final job offers and assisting with on-boarding needs.
- Assist departments with employee change recommendations, including but not limited to: salary changes, promotions, FTE changes, and supervisor/department changes.
- Assist in coordinating academic professional and faculty visa application and renewal processes.
- Assist with faculty, academic professional, and graduate student renewals following academic and fiscal calendars.
- Assist in the coordination and processing of student hiring and promotion within the department.
- Provide backup to other team members as needed to ensure continual efficient operations of department to meet customer service needs.
- Work closely with department human resource (HR) team to assist with and coordinate departmental HR activities to ensure adherence with college and university policies, practices and regulations.
- Foster and maintains effective professional relationships with staff, faculty, and students.
- Establish relationships with University offices, OHR, and academic units.
- Perform clerical functions with personal computers and appropriate software for various human resources processes including form preparation, report preparation, and other related functions.
- Perform other duties as assigned to ensure continual efficient operations of department to meet customer service needs.