Specialist, HRIS and Workforce Planning

USA
Permanent
Full-time

8 days ago

Welcome to Career Opportunities at Lindenwood University.PLEASE READ: For all applications, please include your resume and cover letter. You may skip the “Quick Apply” page by simply clicking “Next” at the bottom of the page. When you arrive at the “Experience” page, you may upload all desired documents using the upload box labeled “Resume/CV.” This is the appropriate box to upload all documents.Benefits of Being a Lindenwood Employee:

Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
Tuition discounts for doctoral programs (employee only).
Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
Professional development opportunities through the

.JOB TITLE SUMMARYJob Title: Specialist, HRIS and Workforce PlanningDivision: Human ResourcesEvaluation Group: StaffFLSA Status: ExemptReports To: Associate Vice President, Human ResourcesPositions Supervised: N/AReview of applications will begin on April 3rd and will continue until the position is filled. The anticipated start date for the successful candidate is May 9th or later.Job SummaryThe Human Resources Information System (HRIS) and workforce planning specialist is responsible for analyzing workforce data, forecasting staffing needs, assisting in the management of HRIS, and developing strategies to optimize workforce efficiency. This role supports the HRIS team in maintaining system functionality and data integrity while also collaborating with various departments to align workforce planning with business objectives.Essential Job Functions and Performance IndicatorsThe intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Job Responsibilities and Execution

Analyzes workforce trends and data to forecast short-term and long-term staffing needs using Workday’s Adaptive
Tracks workforce metrics — including turnover rates, time to fill, overtime, and absenteeism — to analyze workforce trends and assess their impact on the University’s operations and strategic goals
Collaborates with the Lindenwood Learning Academy by researching and gathering data aimed at identifying gaps in knowledge and skills within the workforce
Assists in budget and long-range financial planning by estimating labor costs and workforce-related expenses
Analyzes workforce trends and provides strategic insights and data-driven recommendations to leadership
Ensures compliance with labor laws and company policies in workforce planning efforts
Designs, develops, configures, and tests simple to complex business processes, reports, dashboards, and system updates within Workday and Adaptive
Manages and maintains HRIS systems by ensuring data accuracy, security, and functionality
Prepares various human resources (HR) reports including Integrated Postsecondary Education Data System (IPEDS), College and University Professional Association (CUPA), Equal Employment Opportunity (EEO), and American Association of University Professors (AAUP)
Assists with system upgrades, data migrations, and implementations of new HR technologies

Service Excellence

Supports the

of the University and serves as an ambassador of the Q2 culture of service excellence * Models, supports, and holds others accountable to the
. * Develops trainings and reference materials; conducts one-on-one consultations as needed to develop hiring manager and student employee supervisor competenciesCommunication, Teamwork, and Collaboration

Develops effective working relationships across campus to gather information and insight to support short- and long-term staffing plans
Compares internal data with external market data and advises University leaders on indicators, trends, and changes
Assists HR team and leaders with ensuring data integrity and analyzing dashboards and reports for accuracy and efficiency
Leverages professional groups to stay informed of system functionality, best practices, and feature updates
Understands how the HRIS system interacts with other University systems and processes; collaborates across departments as needed to ensure efficient integrations and accurate data

Job may require other duties as assigned.Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.

Bachelor’s degree in human resources, information systems, or related field
Minimum of 3 years’ experience with workforce management and HRIS systems
Certification in workforce planning, HRIS, or HR analytics
Experience with Workday preferred

Knowledge, Skills, and Abilities – May be representative, but not all inclusive, of the knowledge, skills, and abilities necessary to perform this job competently.

Demonstrated ability to work effectively with individuals from diverse communities and cultures
Strong analytical skills with the ability to interpret complex workforce data
Experience with data visualization tools to present workforce trends and data
Familiarity with predictive analytics and statistical modeling
Experience in budgeting and labor cost forecasting
Excellent written and verbal communication skills
Ability to work on multiple tasks simultaneously
Excellent time management skills and ability to meet deadlines
Ability to use good judgment and think critically
Proficient in workforce planning software, HRIS platforms, and Microsoft Office Suite
Ability to preserve confidentiality and exercise discretion

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions. Please to view Lindenwood University’s flexible work designation descriptions.

General office setting
Standard Flex
Hybrid work, which requires internet connection and any other appropriate network communication technology to perform daily duties
Considerable phone and computer time, utilizing a Virtual Private Network (VPN) and CRM system

Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Ability to work effectively at a computer for up to eight hours daily
Ability to sit for extended periods of time
Ability to lift or carry items typically found in an office environment, such as documents or a laptop, usually up to 10-20 pounds
Ability to use repetitive wrist, hand, and finger movements to type regularly
Regular attendance is a necessary and essential function

Equal Opportunity EmployerLindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.

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