PEOPLE FIRST - Conduct fair, accurate, and transparent elections to increase public participation and confidence.The San Mateo County Registration & Elections Division is seeking full-time seasonal extra-help Election Materials Proofreaders to assist in the upcoming November 5, 2024, Presidential General Election.This is an excellent nonpartisan opportunity to be involved in the election process!We are currently seeking dedicated and hard-working individuals for the position of Proofreader. Proofreaders will be hired into one of four language-based teams (English, Chinese, Filipino, or Spanish). This announcement is for Spanish proofreaders. All Proofreaders will be responsible for proofreading and copyediting election materials leading up to established election deadlines. Proofreaders will review, edit, and proofread documents for accuracy, context, readability, and syntax. Proofreaders will work remotely and on-site at the Registration & Elections Division at 40 Tower Road in San Mateo, CA.Applicants for Spanish proofreader should be aware that this is NOT a translation role, although you may be asked to perform occasional, small translations.Examples of projects and materials needing to be proofread include, but are not limited to:
Sample Ballot & Voter Information Pamphlet
Official Ballot
Remote Accessible Vote by Mail
Website content
Legal documents
Letters, flyers, and other notices to voters
The Elections Materials Proofreader is classified as an Office Specialist. The hourly wage for this position starts at $30.33.NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra-help hours are dependent on the business needs of the department and therefore work hours may vary from week to week. Extra help employees shall not exceed 1,040 hours of work per fiscal year. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.QualificationsIDEAL CANDIDATES for the Proofreader positions will have the following:Education:
Bachelor's degree or higher in proofreading, editing, journalism, translating, literature, or another related field.
Technical writing certificate or other related certification.
Work Experience:
At least six-months of experience proofreading documents and/or translating in Spanish.
Professional background in proofreading, editing, journalism, translating, creative or technical writing, or another related field.
Technical Skills:
Competency in additional Microsoft Office Suite applications: Word, Excel, Outlook, and OneNote.
Familiarity with Microsoft SharePoint and One Drive.
Experience with or ability to learn Microsoft Teams or equivalent video-conferencing software.
Critical Skills for all Election Materials Proofreader - Office Specialist positions include the ability to prioritize work, coordinate several activities simultaneously, organize and maintain accurate files and records, create spreadsheets to track files and task progress, and understand and carry out oral and written directions. Strong organization and time management skills are essential.Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions WILL require weekend and evening work assignments, sometimes with short notice. The selected individuals MUST be available for the entire employment period until the completion of their assignment for the November 5, 2024, Presidential General Election.The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. More information about the organization is available on the Elections Division website .Application/ExaminationThis is an extra-help recruitment. Anyone may apply. To apply you must complete the San Mateo County Application Form.IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the “Apply” button. If you are not on the County's website, please go to to apply. Responses to the Supplemental Questionnaire must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. Online applications must be received by the Human Resources Department before midnight on the final filing date.Recruitment ScheduleApplication Screening (tentative): Week of April 22, 2024Interviews (tentative): May 6-10 & May 20-24San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.Analyst: Ganna Malik (04022024) (Election Materials Proofreader - Office Specialist - E337)Please visit for a complete listing of all benefits for this classification.Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.NOTE: Employees hired on or after January 1, 2013 may be subject to new Pension Reform retirement laws.As an additional benefit, the County offers extensive training and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you.County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked.
