GCO HR Staff Coordinator (Philippines)
Carnival Corporation
- Miami, FL
- Permanent
- Full-time
- Maintain employee records in CPS/HR System, inclusive but not limited to their personal information, payroll and past/future ship assignment
- Provide exemplary customer service while handling employee requests and questions. Respond to All Email/Telephone Queries and Manage various department mailboxes
- Book appropriate travel arrangements (flights, transportation, hotel) in support of successful employee embarkation/debarkation or ship to ship movements.
- Ensure that all returning staff, including new hires are in possession of the required documentation to join their assigned vessels, such as travel documentation, visas, medicals, etc.
- Liaise with Shipboard Management, Port Agents and Manning Agents in order to make necessary arrangements for embarking/debarking crew.
- Process all incoming invoices in Markview/Visa IntelliLink. Research & dispute charges when necessary. Provide credit card authorization forms for payment as needed.
- Perform various administrative functions such as: filing, copying, faxing. Ensure the proper storage of crew personnel files on site and off site.
- Maintain effective communications with various Brand partners and provide necessary reporting on an as needed basis.
- Produce letters of employment and guarantee letters as needed
- Must be able to address in a professional style and manner in both written and verbal communications.
- Attention to detail and ability to multi-task
- Knowledge of relevant flight regulations and required travel documentation
- Proficient in Word, Excel and Outlook
- Must possess the ability to learn quickly and work in a fast-paced and team-oriented environment
- Strong organization skills
- Ability to work within time and budget constraints
- Pleasant and patient telephone manner