Accounts Payable and Payroll Specialist

• Obtain and maintain a thorough knowledge of company policies and practices related to payroll, accounts payable, expense reimbursement, purchasing and others to ensure consistent application and compliance.
• Obtain and maintain a thorough understand of payroll and ERP systems as needed to perform tasks.
• Coordinate, prepare and process full-cycle, multi-state biweekly payroll for 200+ employees in an accurate, timely and compliant manner.
• Ensure accurate and timely processing and reconciliation of payroll data.
• Obtain and maintain a thorough understanding of federal and state labor laws as needed to assure compliance with payroll requirements.
• Review and reconcile periodic payroll tax filings.
• Assist with the full-cycle accounts payable tasks including processing of vendor invoices and payment requests, employee expense reimbursements, corporate credit card transactions, and entering related information in the ERP system.
• Coordinate with internal parties to ensure invoices and payment requests have appropriate approvals, accurately match to applicable purchase orders and receiving information and assist with the resolution of discrepancies.
• Monitor application of sales and use tax on company purchases.
• Assist with weekly payment processing.
• Reconcile vendor statements to processed invoices and assist with resolving discrepancies.
• Assist with maintaining vendor information in the ERP system.
• Maintain proper documentation and record retention consistent with company policies and accepted accounting practices.
• Collaborate and communicate effectively with employees and external contacts as needed.
• Make recommendations for workflow and process improvements.
• Report and review all abnormalities with supervisor.
• Perform administrative and other duties as assigned.

• Bachelor's, AA, or AS degree in accounting or three or more years of experience performing similar duties.
• Experience in governmental contracting, ERP system QAD/EAM, Paylocity and Concur a plus.

• Handles sensitive and confidential information with discretion at all times.
• Demonstrates strong organizational skills with an ability to effectively plan and prioritize, including taking initiative and meeting deadlines.
• Self-motivated, efficient and detail oriented.
• Strong problem-solving and written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Works well independently and as part of a team.
• Professional demeanor with a high degree of flexibility, strong process orientation and good judgment.

• Able to frequently sit, stand, walk, use hands to fingers, handle or feel, reach within hands and arm's length, stoop, kneel, and crouch, talk and hear.
• Regularly required to sit for extended periods of time; frequently required to use office equipment such as PC, printer, telephone, etc.
• Able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

• U.S. Citizenship or Permanent Residency
• Monday through Friday business hours with one-hour lunch break

TrellisWare Technologies