Operations Coordinator
Cushman & Wakefield
- Saint Louis, MO
- Permanent
- Full-time
The ideal candidate will be detail oriented, able to handle multiple projects simultaneously and exhibit a friendly, professional, and customer service-oriented demeanor.Job DescriptionEssential Duties
- Assist with office management activities, including staffing assistance
- Coordinate purchasing & stocking office supplies and equipment
- Oversee facilities management; work with building engineering and janitorial staff
- Coordinator Certificates of Insurance between vendors and Building Management
- Regularly interact with clients, prospective clients and visiting executives
- Provide administrative support duties including; word processing and maintain schedules and files for management and/or other department leaders
- Provide technical support including new hire computer set up, meeting presentations, and equipment trouble shooting
- Answer telephones, handle & screen calls, and route to appropriate individuals, or take messages
- Process and code invoices for payment
- Collect, research, code and scan checks for deposit
- Sort and distribute incoming mail and deliveries
- Maintain postage machine, copiers, and fax machines
- Establish and monitor facility standards (cleaning and other maintenance)
- Act as office contact for property management
- Coordinate meetings and/or special events, including set up, clean up and catering
- Maintain office files: Electronic and hard copy files
- Performs other related duties as required or requested
- Bachelor’s Degree (Business, Communications, or related field) or 2+ years of administrative support experience in a corporate environment
- Combination of education without a degree and corporate work experience will be considered
- Proficiency with Microsoft Office Suite
- Excellent verbal and written communication skills
- Proven ability to exercise discretion in dealing with confidential information and highly sensitive issues
- Strong interpersonal skills and problem-solving ability
- History of excellent internal and external customer service
- Proven record of punctuality and good attendance
- Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day.
- Some overtime may be required.
- Regularly required to lift supply boxes; some could weigh up to 30 pounds
- Extensive walking throughout the office, stocking kitchen supplies and office supplies
- Regularly required to talk, hear, and use hands and fingers to write and type
- Ability to speak clearly so others can understand you
- Ability to read and understand information and ideas presented orally and in writing
- Ability to communicate information and ideas in writing and orally so others will understand
- Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays