RECRUITING COORDINATOR

• Provide end-to-end recruitment operational support for the Talent Acquisition Team.
• Schedule interviews, communicate interview details, provide necessary information, and ensure a positive interview and selection experience.
• Serve as the main point of contact for candidates throughout the recruitment process.
• Arrange interview logistics, including air and hotel reservations as needed.
• Create offer letters and send them to candidates to begin the onboarding process.
• Ensure that new hires complete all necessary onboarding documentation accurately and in a timely manner.
• Collaborate with TA/IT/HR by ensuring all hires have a smooth onboarding process.
• Update the applicant tracking system daily to ensure candidates are immediately processed, dispositioned appropriately, and ensure ATS and requisition details are accurate.
• Review background test results for new hires and escalate them as needed to the TA Leadership team for further consideration.
• Assist recruitment team with customized screening and initial contact of applicants to determine qualification and interest level, as needed.
• Oversee the temporary staffing process by sourcing candidates through temporary staffing agencies, facilitating their introduction to hiring leaders, and managing the onboarding of temporary staff members.
• Provide support to a variety of recruitment projects.
• Maintain comprehensive knowledge of recruitment, employment, compensation, benefits, pay administration, and other related organization policies and procedures.
• Serve as a resource for recruitment policies, procedures, and practices to hiring managers, HR staff and others.
• Partner with the HR Compliance & Immigration for any recruitment related responsibilities, re-certification process, and responding to inquiries related as needed.
• Assist with the creation and maintenance of various recruiting materials and reports (e.g. new hire documents).
• Identify opportunities for improving candidate experience and partners with T.A. management in making the necessary changes.
• Provide feedback related to recruitment policies and practices timely and consistently back to the T.A. management team.
• Provide a high level of customer service.
• Attend and participate in job fairs, community activities and other public and department related recruiting events, as needed.
• Other duties as assigned and modified at the manager’s discretion.

• High School Diploma. Bachelor’s Degree preferred.
• Two years of processing a high volume of administrative transactions.
• Two years of previous experience working in a fast-paced, high-growth Talent Acquisition Department for either an agency or in-house capacity.
• Experience with an Application Tracking System (iCIMS and UltiPro experience is a plus).
• Strong attention-to-detail/high-level of accuracy.
• Stellar verbal and written communication skills. Solid understanding of the need to close the loop with different parties (Hiring Managers, Recruiters, New Hires, etc.) on different hiring statuses.
• Comfortable working in a busy environment and in dealing with ambiguity at times.
• Ability to interact effectively with all levels in the organization and external clients and represent the organization and the Talent Acquisition Department in a positive and professional manner.
• Ability to multi-task and oversee multiple candidates simultaneously who are in distinct phases of the recruitment process.
• Maintain confidential information and possess the judgment to escalate issues appropriately.
• Good problem-solving abilities and the ability to troubleshoot issues independently and drive them to closure with minimal supervision.
• Ability to work variable and flexible hours, as needed.
• Strong proficiency with Microsoft Office Applications (Outlook, Word, Excel, PowerPoint).
• Familiarity with relevant employment and HR laws.

• SHRM-CP/SCP; PHR/SPHR preferred.

Bayview Asset Management