Administrative Assistant (60%)

• Assistant to the Direction of the Center, agenda organization and general correspondence
• Supervision and management of external solicitations and requests through the center inbox
• Administrative management of staff members, support to hiring process, accreditation, absences, agendas, onboarding, employees' lifecycle
• Finance and funds management, support in accounting
• Liaising with EPFL central services and academic services
• Travel organization for the center members and visitors
• Support in managing the acquisition and implementation of new grants and funding
• Support in administration related to research projects according to the type of grant (academic, industrial, Swiss, European, non-European)
• Support of event organization for scientific conferences and meetings
• Support for external procurement

• Previous experience as an administrative assistant in large organisations such as EPFL is highly preferred
• Full proficiency in both French and English is mandatory (both written and spoken)
• Computer proficiency with a very good command of modern office tools and communication channels
• Ability to interact with all levels of faculty, staff and students in multicultural environment
• Proven ability to interact in a fast-moving environment with an ever-changing agenda
• Self-driven, high sense of prioritisation and initiative, flexible, reliable and organised

• A friendly, stimulating and high-level working environment
• The opportunity to be involved in a variety of innovative projects
• Excellent working conditions in a top university

EPFL