System Solutions - Administrative Assistant / Receptionist - Luxembourg

System Solutions

Luxembourg
CDI
Temps-plein

Il y a 21 jours

Since 1996, SYSTEM SOLUTIONS GROUP received as mission to help organizations of all sizes develop and operate solid datacenter infrastructures allowing them to run and develop their business on. Through its 28 years of existence, System Solutions evolved to become today a “Global ICT partner” for its customers. Around its core business, System Solutions indeed developed a full palette of services, ranging from sourcing day-to-day commodity IT products, up to “business consulting services”, through staffing & recruitment and training services. And today System Solutions is operating its own datacenters to answer to the growing need for outsourcing and “It as a service”. In 2023, System Solution joined the Belgian Trustteam group. This merger underlines our vision of providing high-quality IT and cloud services. This collaboration gives our customers access to an even broader portfolio of services and a talented team of more than 550 collaborators in BeNeLux, France and Romania. The last few years, System Solutions was awarded "Cloud Provider of the Year", "ICT Company of the Year" and “ICT Outsourcing Provider of the year”. And moreover, n°1 “Best Workplace” of Luxembourg by the "Great Place to Work Institute". People at System Solutions are indeed of paramount importance. Team spirit between the various departments of the company, willingness to introduce innovations, ambition and efficiency represent some of our main corporate values because they are indispensable to the success of our clients' projects.Your role

Process incoming calls;
Welcome, inform, badge and accompany visitors;
Receive / ship parcels and contact insurance for shipments;
Do general classification;
Organise lunch meeting with partners or customers;
Download, print, record suppliers' invoices and account statements;
Daily manage & control invoices of our car fleet;
Daily manage of contacts & file complaints to our telephony Operator;
Control & order all office supplies;
Manage the access (badges) to our premise;
Be the backup for company order management;
Archive documents;
Support the administrative team :

Encode orders and follow them up
Organize, plan and follow-up deliveries
Maintain and develop processes in order to material delivery
Manage database
Liaise with customers and suppliers
Create and Organize Mailing
Control our collaborators' expense sheet

Your profile

Degree/qualifications in administration or in an administrative related discipline (Bachelor or higher)
At least a first relevant working experience
Acquainted with the Office Suite
Knowledge of the ERP Microsoft Dynamics is a strong plus
Excellent written and oral communication in French and English and/or German is mandatory. Luxembourgish will be considered as an asset.
Very strong organizational skills
High level of interpersonal and communication skills. Good presentation.
Team Spirit

We offer

The possibility to evolve on a permanent basis within a company in expansion, recognized for its professionalism in the quality of the delivered material as well as its first-class services and support to its customers.
A professional team with a strong commitment to the company and an excellent team spirit.

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