Admin Assistant/CSR

AlphaGraphics - US723

  • Conroe, TX
  • $15.00 per hour
  • Permanent
  • Full-time
  • 1 month ago
BENEFITS/PERKS:
  • upto $15/hr
  • Flexible Scheduling
  • Hard work, collaboration, humanity, fun, and laughter
  • Career path development
COMPANY OVERVIEW:As an established leader in the Printing, Design, and Shipping industries our mission is to partner with small businesses and consumers and provide them with high-quality solutions that make life easier.Our tight-knit team in AlphaGraphics - US723 is actively seeking an Admin Assistant/Secretary to join us full time.More than anything, we’re looking for highly-collaborative and dependable teammates that are driven by the opportunity to contribute to the success of a local business. We are a small, passionate, and fast-paced team that is fully invested in the success of our company, and we value contributions from each team member.Position Overview:
We are seeking a skilled and detail-oriented individual to join our team as a Restaurant Administrative Assistant. The ideal candidate must be proficient in QuickBooks, possess strong secretarial skills, and have experience in accounting.Responsibilities:
  • Manage all administrative tasks for the company, including but not limited to filing, data entry, and correspondence.
  • Maintain accurate records of financial transactions using QuickBooks.
  • Assist in payroll processing .
  • Handle accounts payable and accounts receivable processes.
  • Prepare and reconcile bank statements and financial reports.
  • Coordinate with suppliers and vendors for billing and invoicing.
  • Provide secretarial support to management, including scheduling meetings and managing calendars.
  • Assist in inventory management and ordering supplies as needed.
  • Ensure compliance with relevant regulatory requirements and internal policies.
Requirements:
  • **Very importantly you should be able to update Quickbooks online and must have prior experience with QB
  • Doing some data entry, ** Proficiency in Microsoft Office suite will be a definite plus
  • Co-ordinate with our vendors
  • Serve as the primary internal representative of the organization.
  • Convey to the customer our expertise in products, services, and capabilities.
  • Serve as an external key educator to our community and customers.
  • Communicate customer requirements to the support team in accordance with company policies and procedures.
  • Confer with customers by telephone or in-person to provide information about products or services, take or enter orders, cancel accounts, or obtain details of complaints.
  • Determine charges for services requested, collect deposits or payments, or arrange for billing.
  • Attract potential customers by answering product and service questions and suggesting information about other products and services.
  • Strong organizational and multitasking skills.
  • Attention to detail and accuracy in data entry and financial record-keeping.
  • Excellent communication and interpersonal abilities.
  • Previous experience in secretarial work and accounting.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • High school diploma or equivalent; additional certification in accounting or related field is a plus.
Benefits:
  • Competitive salary based on experience.
  • Opportunities for career growth and advancement.
WHAT YOU BRING TO THE TABLE:
  • Proficiency
  • Ability to effectively build relationships with customers and teammates.
  • Strong written and verbal communication skills.
  • Desire to continuously look for ways to help people.
  • Critical thinking skills to identify the strengths and weaknesses of alternative solutions or approaches to a problem.

AlphaGraphics - US723