Legal Business and Records Coordinator - Newmont Mining Corporation
Newmont
- Ghana
- Permanent
- Full-time
- To manage legal department and company records, coordinate legal business, document governance and provide support to the Company Secretary function.
- Support Company Secretary as the secretary serves as liaison between Board of Directors, Company and relevant stakeholders.
- Coordinate departmental and board meetings, events and training.
- Create schedules, coordinate appointments, prepare documents and presentations, track and report expenses, payments, budgets, regulatory filings; and maintain custody of seals and stamps.
- Serve as contract lifecycle administrator, process service requisitions, renewal of solicitor licenses and legal department with Bar Association, etc.
- Provide administrative support to the legal team, and coordinating vendor/service provider, client contacts.
- Draft board minutes, maintain Register of Directors, process board emoluments, arrange logistics for board meetings, etc.
- Coordinate awareness activities, events and training.
- Support due diligence, compliance and legal risk management.
- Comply with legal business, laws and regulations, confidentiality, scheduling, problem-solving, etc.
- Carry out document controller duties.
- Review regional and Accra documents (standards, SOPs, forms etc.) and verify they are ISO approved.
- Review, track and report on governance documents (including Donations, etc.).
- Follow up with various departments on documents nearing expiration or have expired to get them up to date as needed.
- Oversee and direct operations and activities related to records management system within the region.
- Implement, update and maintain the global records retention rules, records classification system and global records inventory in Ghana.
- Create, maintain and update department files, records, and filing systems.
- Track statutory obligations for renewal and extension, submit periodic reports, support preparation and application for permits and reports, etc.
- Maintain a legal register of relevant commitments, statutory obligations, tenements and permits.
- Custodian of hard and electronic repositories.
- Manage legal department SharePoint site.
- Provide advice and guidance on records management to regional functions.
- Liaise with global/corporate records group.
- A general Bachelor’s degree.
- Paralegal qualification preferred.
- A Masters degree is desirable.
- Good knowledge of IT processes, and systems / platforms.
- Knowledge of legal systems and court processes is desired.
- Knowledge of applicable governance processes and documents.
- Between 5 to 7 years’ experience in Records Management, Database Management, Information Studies or Land Management and Law.
- Office management and/or event management experience.
- Excellent verbal and written communication skills.
- Advanced proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Strong administrative, coordination and organizing abilities.
- Exceptional problem-solving and analytical skills.
- Sound language proficiency, literacy and listening skills.
- Sound consultation, facilitation and networking skills.
- Management and decision-making capabilities.
- Demonstrated experience with the SAP payment system.
- Ability to prioritize and manage time effectively.
- Counselling and interpersonal skills.
- Proven liaison, reporting and presentation skills.
- Management and decision-making skills.
- Sound consultation, facilitation and networking skills.
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