Administrative Assistant

Topaz HR Advisory

  • Nanuet, NY
  • $45,000-55,000 per year
  • Permanent
  • Full-time
  • 28 days ago
SUMMARYWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. The ideal candidate is a self-starter capable of operating with minimal supervision and adept at managing a wide range of administrative tasks. This role demands exceptional organizational skills, a proactive approach to workload management, and a keen ability to handle special projects with minimal supervision. Experience in Long Term Care Industry and/or pharmacy operations preferred. The Administrative Assistant is key in ensuring seamless communication and organization within our office, from professionally managing phone calls and emails to supporting projects with diligent preparation and coordination. This role represents the essence of teamwork and adaptability, always prepared to contribute positively and tackle challenges with efficiency.To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Predictable, reliable, and punctual attendance is an essential function of the job role.
  • Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Create and update records ensuring the accuracy and validity of information
  • Screening phone calls and routing callers to the appropriate party.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Demonstrates the ability to work independently, managing time and tasks efficiently without the need for constant supervision.
  • Exhibits initiative in identifying departmental needs, proposing solutions, and being a key team member in special projects from beginning to completion.
  • Performs other related duties as assigned by management.
PHYSICAL DEMANDS:The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job.Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 25 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.MINIMUM REQUIREMENTS:
  • Education & Experience: High School Diploma or G.E.D. and 1-3 years of administrative experience; or an equivalent mix of education and experience. Experience in Long Term Care Industry and/or pharmacy operations preferred.
  • Computer Skills: Intermediate computer proficiency.
  • Language Skills: Ability to read and interpret documents such as business correspondence and procedure manuals; ability to write business correspondence; ability to speak effectively, both in person and by telephone, to customers or employees of the organization.
  • Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs; ability to understand and interpret statistical reports, data charts, and graphs.
  • Acute attention to detail.
  • Commitment to excellence and high standards.
  • Ability to work on projects with minimal guidance.
  • Ability to deal effectively with a diversity of individuals at all organizational levels
Location: Bardonia, NY
Salary: $40 - $45k
Hours: 9am - 5pm (Full-time)
Benefits:
  • 401(k)
  • Dental Insurance
  • Employee discount
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance

Topaz HR Advisory