Executive Assistant, Engineering
Figma
- New York City, NY San Francisco, CA
- Permanent
- Full-time
- Manage VP's calendar, meetings, business travel arrangements, expenses, and inbox management
- Act as a delegate for the VP, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy
- Be a strategic thought partner to the VP and their leadership team with a focus on engineering operations, process, and long term planning
- Identify areas to optimize VP's time and make recommendations in regard to time management, prioritization and business needs
- Drive leadership meetings by organizing the agenda, taking notes, and moving relevant action items forward
- Lead large scale planning for monthly and quarterly meetings, coordinating content and slides
- Organize in-person leadership offsites, including working with external venues and internal stakeholders
- Prepare and/or build materials for the VP within Figma and FigJam
- Find opportunities for process optimization throughout team and company processes
- Partner with internal teams to ensure cross functional alignment on projects, company milestones, and internal events
- Ad hoc project management
- 4+ years of experience in an administrative or support role
- Supported teams of 200+ people
- Enjoy working in a fast paced environment and can adapt quickly to changing demands
- Are an expert at prioritizing and seeing around corners
- Are trustworthy, reliable and will maintain strictest confidentiality
- Have expert communication skills and can communicate with a wide range of internal and external stakeholders in person, virtually, and over email
- Are thoughtful, with an optimistic lens that champions inclusivity
- An affinity for Figma and an interest in becoming an expert in our product
- Previous experience supporting technical product teams
- A desire to be a strategic thought partner
- Holding interviews in an accessible location
- Enabling closed captioning on video conferencing
- Ensuring all written communication be compatible with screen readers
- Changing the mode or format of interviews