Proposal Manager
Nakupuna Companies
- Arlington, VA
- Permanent
- Full-time
- Lead the end-to-end response development process and be able to manage multiple responses simultaneously.
- Collaborate with Business Development/Capture Manager to facilitate sessions to develop solutions to perform, win strategies, cohesive proposal themes, and potential discriminators during Capture development.
- Analyze and understand the RFP requirements, determining the proposal strategy, and developing a proposal plan.
- Use Word to create response shells to guide proposal writers in developing content for proposals according to compliance requirements, evaluation criteria, and win themes.
- Develop a compliance matrix, initiate a proposal preparation/review schedule, ensuring compliance across the proposal, and driving teams to meet proposal schedule deadlines and deliverables, ensuring timely delivery of high-quality proposals.
- Facilitate and lead proposal-related meetings such as solutioning sessions, Kickoff Meetings, team touchpoints, and Pink, Red, and Gold proposal reviews.
- Consolidate and edit writing inputs from multiple authors into compelling, compliant, and submission-worthy documents that read with one voice.
- Coordinate with subcontractors to ensure their capability is integrated into the effort.
- Coordinate and/or write past performance and coordinate Past Performance Questionnaires (PPQs) if required by the solicitation.
- Evaluate proposals for compliance according to Section L and Section M, and ensure our proposals present the best and most sensible approach to compliance and tell a coherent story.
- Finalize all RFI and proposal documents before submission, scrubbing them for typos, nonsense words, poor grammar, and Word formatting errors.
- Coordinate with the contracts and legal teams to ensure all proposal documents are accurate and comply with federal contracting regulations, including FAR and DFARS
- Support Nakupuna staff in finding and tracking opportunities and contracts using external tools like GovWin, SAM, and FPDS and internal tools like Qlik and Salesforce.
- Document BD processes in OneNote and support creation and update of document templates in Word and PowerPoint.
- Maintain SharePoint data repository, helping Nakupuna staff locate relevant templates, reference documents, solicitations, and proposals.
- Participate in post-submission activities, such as debriefs and lessons learned sessions, to improve the proposal process for future opportunities.
- Advanced knowledge of federal proposal best practices, industry standards, and federal procurement regulations, including FAR and DFARS.
- Excellent writing, editing, and communication skills, with the ability to write and edit technical and non-technical content.
- Strong project management skills, including the ability to prioritize tasks and manage multiple federal proposals simultaneously.
- Advanced proficiency in Microsoft Office and federal proposal development software, such as Adobe Acrobat and SharePoint
- Willingness to flex work schedule to meet proposal objectives.
- Solid written and verbal communication skills.
- Has worked in the Defense and / or Civilian Agencies markets before.
- Has managed large subcontractor teams in prime contractor role.
- Has supported the development of an oral presentation or demonstration.
- Has used proposal development tools (e.g. Expedience) in the past.