Controller for Auto Group
Audi
- Wilmington, NC
- Permanent
- Full-time
- Prepare a complete financial statement and submit it to the manufacturer by the 10th of each month.
- Interpret and analyze the financial statement continually.
- Keep the General Manager informed about trends, expense management and cash needs of the business.
- Develop and maintain an effective cash management system. Responsible for total fiscal management of the company.
- Establish departmental goals consistent with company goals, planning, and control.
- Decision making in General Manager’s absence and relieving the General Manager of various administrative details.
- Supervision, training and control of office and clerical staff, including yearly performance appraisals.
- Hiring and termination of all administrative, office, and clerical personnel.
- Purchase and control of office supplies, equipment, machines.
- Purchase and control of computers, telephones, etc.
- Automate all possible systems and establish controls.
- Coordinate with outside computer companies on computer performance and utilization.
- Train and supervise all system operators.
- Responsible for all accounting functions and procedures.
- Approve adjustments to inventory accounts.
- Administer payroll policies.
- Coordinate annual audit and physical inventory.
- Cash administration - checkbook, bank records, accounts payable disbursements, cash flow, expense control.
- Maintain floor plan payments with financial institutions.
- Preparation of yearly financial statements and reports to owners.
- Calculation of commissions and bonuses and finalization of sales journals.
- Account reconciliation and audits - monthly and yearly.
- Review and prepare tax returns - Sales Taxes, Payroll Taxes, Property Taxes, etc.
- Responsible for all clerical work for dealerships.
- Calculation and posting of Standard Entries Journal, General Journal, and new & used Sales Journals.
- Finalize and audit year end reports for accountant. Preparation of Company Accounting Manual.
- Credit policy and credit issuance in coordination with the General Manager.
- Supervise collection procedures and handle difficult cases with lawsuits and small claims court, etc. Verify credit references.
- Preparation of Credit Policy Manual for Company.
- Control of accounts receivable and vehicle receivables.
- Review of credit applications.
- Determine acceptability of checks.
- "Right-To-Know" Coordinator.
- Chairperson of Safety Committee.
- Act as representative of the company in dealings with attorneys, manufacturers, salespeople, insurance agents and customers.
- Purchase property and liability insurance in cooperation with the General Manager.
- Special projects and analysis as requested by the General Manager.
- Numerical control of all parts, service, body shop, sales and invoices.
- Attend departmental and outside meetings as required.
- Communicate management's policies and procedures to all employees and ensure that they are understood and followed.
- Receive continuous training on all personnet tax, legal and accounting issues and communicate pertinent data to departmental managers.
- Administration or Accounting Degree or commensurate experience.
- Ability to read and comprehend instructions and information.
- One year of experience in a dealership position.
- Working knowledge of dealership financial statements.
- Ability to explain technical financial information in an understandable manner.
- Excellent communication skills.
- Professional personal appearance.
- A valid driver's license and good driving record.
- Verify that warranty claims, rebates and co-op advertising, etc. are current for manufacturer accounts.
- Evaluate the daily operating control and financial reports, advising dealer of trends.
- Assist in developing dealership financial forecasts
- Supply department managers with applicable reports and budgets.
- Project cash flow needs, suggest ways to use surplus to the greatest advantage
- Audit general ledger and other accounts for irregularities.
- Comply with government finance regulations, ensuring proper income, payroll tax and retirement plan forms are filed and kept current.
- Evaluate dealership computer system to ensure operation at maximum efficiency.
- Work with dealer to evaluate current insurance coverage, renew or purchase liability and property coverage, process and claims.
- Compare general ledger against other records to confirm payables, reserve accounts and reconciliation
- Ensure proper internal accounting controls are in place, and oversee CPA document preparation or annual audit and physical inventory.
- Apply depreciation rates to capital assets.
- Attend manager meetings.
- Review evolving tax code and suggest necessary changes in business procedures to accommodate changes.
- Keep reserves for trade receivables and potential liabilities.
- Ensure accurate data entry and reporting within dealerships.
- Possess basic math skills.
- Be capable of speaking with customers or employees; reading/understanding manuals, operating and maintenance instructions, and safety regulations; and writing financial/marketing reports and other correspondence.
- Be professional and courteous in attitude, wardrobe and grooming.
- Complete other duties as assigned.