St. ThereseGarfield Heights, OHJob Purpose: The general purpose of the secretary is to provide receptionist and administrative support for the parish office.FLAS Status: Non-exempt Hours: Monday – Friday 9:00am - 3:00 pm.Wage: $14.75 an hour.Essential Duties Receives, screens, and directs incoming phone calls, takes messages as indicated and handles routine questions regarding parish activities Welcomes and assists visitors to the office. Directs them to appropriate minister/staff when unable to provide the information or services they need. Secretarial and administrative support to parish staff Composes and oversees the parish bulletin Updates the parish website Composes weekly announcements and petitions for Sunday Mass. Maintains and updates the parishioner data base. Maintains and updates the parish sacramental registry (bound book, excel file, on-line database). Maintains and updates the parish schedule. This involves Mass intentions, coordinating Funerals, Baptisms, and Weddings. This also means scheduling events in the church hall for parishioners and non-parishioner use. Coordinates and distributes information regarding sacraments to other parishes/diocese. Schedules ministers for Mass: servers, lectors, communion ministers, etc. Maintain the church bulletin boards. Keep in touch with shut-ins via mailings, such as bulletins. Helps coordinate the annual volunteer appreciation dinner in the church hall. Prepares sacramental certificates / pamphlets Monitors and orders office supplies, and coordinates office equipment maintenance. Sorts and distributes incoming mail Provides offertory envelope vendor with updated parishioner lists as needed. Code and submit bills to Bill.com. Set up for the Weekend Liturgies by taking over the announcements, petitions, money bags, etc. to the church from the rectory Maintains safe and clean reception area. Assists parish staff as requested and needed. Performs various general office tasks as assigned/delegated.Competencies and Qualifications: Be a fully initiated Catholic in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041-2043). Refrain from promotion or approval of, or the living out of, any conduct or lifestyle that would reflect, discredit or disgrace on, or cause scandal in relationship to the St. Therese Parish, or considered to be in contradiction with Catholic doctrine or morals. Excellent organizational skills and an ability to handle multiple projects. Proficiency in Microsoft Office. Must be able to recognize sensitive information and maintain strict confidentiality. Displays good judgment, emotional control, and integrity. Good communication and interpersonal skills (patient, welcoming, flexible, dependable). Highly motivated with outstanding work ethic and a willingness to perform a wide variety of projects, such as preparing and stuffing envelopes, extensive filing, etc. Ability to work efficiently in a team.
