Administrative Coordinator

• Support HR Business Partner in hiring processes including applicant scheduling, record keeping, recruiting initiatives and orientation scheduling
• Provide the Operations Team with needed support for meetings, internal committees and other plant initiatives.
• Coordinate site visits, plant tours and training events, ensuring security and safety guidelines are communicated and followed
• Order supplies and other items as directed by HR Business Partner or General Manager; monitor inventory levels in break rooms, First Aid room and main office
• Manage employee monthly safety training enrollment, report compliance and coordinate safety incentive program, and other safety initiatives.
• Prepares correspondence, maintains files, schedules meetings, prepares and issues minutes of meetings, and prepares special projects as assigned.
• Update internal plant communications as needed, including emails, safety statistics, Communication Boards, bulletin boards, GAF Link, directional signage, safety updates, job postings, etc.
• Create presentations, spreadsheets, fliers, documents, etc.

• Facilitate meeting space, meals and supply requests for Burgaw Team events
• Ensure permits are filed for critical Safety Programs and 100% compliance
• Compiles statistics on Time off Bank and Attendance Points for all hourly employees
• Provide General Support to Managers and supervisors on EHS action items, developing presentations, postings, etc.
• Respond to requests from customers (both internal and external) in a professional and timely manner
• Maintain documents and required record keeping for EHS Management Practice Audit, employee training, plant meetings and new hire orientations
• Organize office tasks and simplify administrative duties to increase team efficiency (visitor log, PPE, employee badge, etc)
• Contribute to positive community perceptions by assisting with social media posts, advertising and company events
• Support FORCE related initiatives
• Perform other duties as assigned

• Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone
• Required to sit, stand, walk (up and down stairs), use hands to grasp, handle or feel objects, tools and product samples
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus
• Required to reach with hands and arms and stoop, kneel or crouch
• Ability to perform detailed testing processes in various process conditions
• Ability to read and concentrate via computer data entry typing and proofreading
• Ability to lift and/or move up to 25 pounds

• High School Diploma is required,
• 1 or more years of experience in an office environment
• Demonstrated experience working in a customer-focused and multi-functional team environment
• Strong computer skills are required as well as the ability to adapt to new systems effectively
• Strong planning, prioritization, organizational and reporting skills
• Excellent communication skills are essential
• Familiar with office management concepts, practices & procedures
• Intermediate proficiency in software systems (G-Suite, SharePoint)

• Associate or Bachelor’s degree preferred
• 3 or more years of experience in an office environment or related role is preferred

• We offer a wide range of health insurance options that include medical, dental, and vision for you and your family.
• Our Family-Building benefits support the many different journeys to fertility and parenthood.
• Our robust 401K plan includes an employer match contribution with your pre-tax and/or Roth contributions.
• Other exciting programs and perks are available to help employees achieve work-life balance, including (but not limited to) a wellness program, free financial coaching, a referral program, and product rebates when purchased for an employee’s primary residence.
• Professional growth and development are very important to us! We offer internal training programs and courses, as well as a generous tuition reimbursement program.
• We put diversity and inclusion into action with our Employee Resource Groups, which unite employees based on common perspectives, identities, demographic factors, or out of a desire to be an ally.

GAF