Chief Deputy Clerk / Journalizing Clerk

• Duties assigned to ensure the smooth operations of the Clerk of Courts office.
• Generate Court documents, journalize judgment entries, process paperwork and send to the appropriate departments and agencies in a timely manner implemented to carry out the duty of the Clerk of Courts and the intention of the Court's decision.
• Enter and file prep fresh complaints, 2-week tickets and citations (i.e. CMHA, Housing, CPD, RTA, Tax, Bratenahl, Lakefront, Metro Parks, State Highway Patrol, etc.). This includes Summons.
• Responsible to journalize all cases and charges on the docket the DES Clerk is assigned to and utilize all tools given to ensure that this is accomplished.
• Ensure the files are transported from the courtroom and returned to the designated area appropriate for the outcome of the Court decision, and to expedite paperwork accordingly to any department or agency.
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• Demonstrates regular and punctual attendance and arrives prepared for work.
• Excellent customer service skills, analytical skills and judgment, with the ability to make recommendations or decisions on a timely basis.
• Problem solver, and to interpret business needs and translate them into the application and operational requirements.
• Ability to establish and maintain effective working relationships with departmental officials and associates.
• Ability to analyze and solve problems while developing, establishing and maintaining an efficient office workflow of processes.
• Committed to doing the best job possible and diligently follows through on work assignments, projects and/or commitments.
• Consistently meets deadlines.
• Makes sound, well-informed, and objective decisions promptly.
• Capable of multi-tasking and has excellent written and oral communication skills.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Motivated, independent worker, who collaborates well with others.
• Ability to work well in a team.
• Hardworking individual, detail oriented with strong organizational skills.
• Maintains a positive attitude, excellent interpersonal skills and excellent customer service.
• Accuracy and attention to detail.
• Must have intermediate or advanced Microsoft Word, Excel and PC computer skills, including data entry skills. Must type 30 words per minute.
• Clerical skills, i.e. filing, telephone skills, correspondence, proofreading, alphabetizing, etc.

City of Cleveland