Contract Administrator
International Flavors & Fragrances
- Cedar Rapids, IA
- Contract
- Full-time
Job Requirements
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- Alignment with the site contracting strategy or Capital Procurement Process
- Development and maintain site contract administration procedures and processes
- Adherence to IFF's Core Values throughout contracting process
- Contractor prequalification process including variance process
- Bid package development including site conditions and scope development
- Providing and documenting contractor safety orientation with the EHS professional
- Auditing contractor training including home office audits
- Coordination of work in the field including safety audits, JSA audits, and the work permit process
- Conducting post job evaluations
- Works with sites contracted services suppliers on performance objectives and needed improvements regarding safety, quality, schedule, cost and productivity
- Verifying receipt of services including working with accounts payable to resolve invoice issues
- Assisting with injury management and incident investigations
- Manages the interface between the contractors, legal, sourcing, EHS, accounts payable, tax, the project process and any other party.
- Ensure contractors adhere to all safety, ISO, HACCP, GMP, Kosher, Halal, and plant expectations.
- Lead Building Facility work that rely on contractors.
- Performs miscellaneous job-related duties as assigned.
- Preparing and maintaining a delivery schedule and communicating to all relevant departments.
- Manages equipment documentation on company drive as well as in SAP and file folders. Maintains engineering and maintenance library.
- Gatekeeper of all plant drawings and plant equipment tag names.
- BS in Business, Safety or health or related technical field
- 5 years' experience in all aspects of plant operations, EHS managing processes, with understanding of contracting, financial controls, construction, maintenance, temporary staffing, and CA/CFA requirements.
- Field Contract Administration or Construction Engineer experience is a plus
- Organizational and project execution skills, ability to handle multiple assignments, setting & communicating priorities and meet deadlines.
- Ability to lead and uphold core values (Respect for People, EHS, Ethics, Environmental Stewardship)
- Self-starter with systematic decisions making, problem solving and troubleshooting skills.
- Excellent interpersonal, written and verbal communication skills with the ability present information to all levels of the organization
- Demonstrated ability to work with computers, including Microsoft Office Suite & purchasing systems such as SAP
- Excellent communications / interpersonal skills to develop effective relationships with internal and external resources.