Executive Assistant, Paramount Advertising
Paramount
- New York City, NY
- $68,500-105,000 per year
- Permanent
- Full-time
- Be highly responsive to direct and anticipated needs; provide fast, accurate, and thoughtful responses to requests, and follow up on action items in support of the executive's efficiency and effectiveness.
- Coordinate heavy travel itineraries including flight reservations, hotel, and car service quickly and accurately. Inform and plan actions based on the itinerary with appropriate parties, monitoring throughout. Process associated expenses as required.
- Complete scheduling and calendar management as needed with a heavy focus on coordination of complex meetings with multiple participants and locations.
- Provide effective and expeditious meeting coordination including agendas, notes, action items and follow-ups.
- Run meeting presentations, conference room, and AV equipment logistics.
- Maintain department distribution lists and send department-wide communications.
- Screen and respond to phone calls, emails, and incoming/outgoing packages.
- Partner with key partners to Ad Sales leadership and their EAs to collaborate, acquire information, problem solve, and achieve desired results.
- Manage special projects, run occasional personal errands, and take on additional duties and projects as needed.
- Prioritize tasks as needed and organize daily. Always monitor emails during working hours and before and after them.
- 5+ years of experience as an Executive Assistant or related field
- Enthusiastic about the art and science behind being an impactful and value-adding Executive Assistant
- Employ excellent judgment, discretion, and overall decision-making skills during interactions with Senior Executives, Industry Leaders, and other high-profile partners
- Energetic and eager to tackle new projects and ideas while maintaining focus on key priorities
- Able to function as a central knowledge resource for the team to help facilitate streamlined communications and drive toward team results
- Applies strong writing, editing, and proofreading skills for emails, presentations, and other correspondence