Administrative Assistant/Receptionist

• 401(k) matching

• Provide general administrative, data entry, and clerical support
• Light accounting including checking daily invoices and ensuring payments are entered correctly.
• Run daily reports
• Prepare installation cost sheet

• Assist in checking price and availability for parts and equipment from various vendors and prepare estimates to customers.
• Process permits for installation jobs

• Backup on answering phones - when multiple calls come in at same time and when management is in meetings, out of office/vacation, etc.
• Assist in Booking, scheduling, and dispatching service calls and appointments using Google Calendar and ServiceTitan
• Calendar management
• Answer incoming inquiries from email, Yelp, Google, and Angi's List.

• Strong administrative skills with proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
• Experience with QuickBooks or other accounting software is a plus
• Dispatching experience is a plus.
• ServiceTitan experience is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy in data entry and record keeping
• Ability to handle multiple phone lines and direct calls appropriately
• Customer service-oriented with excellent communication skills, both verbal and written
• Familiarity with Google Suite (Gmail, Google Docs, Google Sheets) is preferred
• Ability to work independently as well as part of a team
• Reliable and dependable - our office hours are from 7:30AM-5PM Mon-Friday. Must be able to arrive as early as 7:30AM and stay til 5PM during busy peak season.
• The pay is commensurate with experience required for the job.

Air One Tech LLC