Property Manager Secretary
Remote VA PH
- Cebu
- Permanent
- Full-time
- Ensure that the company complies with standard financial and legal practices and maintains high standards of corporate governance.
- Prepare, organize, and store company documents with due diligence, including contracts, leases, and other legal documents.
- Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
- Take minutes during meetings and ensure that all legal and regulatory requirements are met.
- Follow up on actions from meetings.
- Manage office space and property as well as the maintenance of buildings and equipment.
- Ensure policies are kept current, are approved, and that company members are aware of their implications, e.g., health and safety, security.
- Oversee the company’s insurance policies.
- Assist with financial and risk management, working closely with the finance team.
- Oversee the company’s financial transactions, budgeting, and reports.
- Ensure effective management of communication between the board of directors and its shareholders.
- Handle correspondence, collate information, and write reports, ensuring decisions made are communicated to the relevant stakeholders.
- Provide support to the board or management team on the implementation of strategic plans.
- Participate in strategic planning, and policy development as the secretary is often a member of the executive management team.
- Liaise with external regulators and advisers, such as lawyers and auditors.
- Handle statutory reporting, including filing company accounts and returns.
- Oversee recruitment, selection, induction, and, sometimes, training of staff.
- Manage personnel records and confidentiality agreements.
- Experience: Previous experience in a secretarial or administrative role within a corporate setting. Knowledge of the industry’s standards and regulations.
- Skills: Excellent organizational, communication, and time-management skills. Strong attention to detail and a high level of confidentiality. Proficiency in office software and corporate governance software.
- Personality Traits: Professionalism, integrity, and the ability to maintain confidentiality are crucial. Must be proactive, reliable, and able to work independently as well as part of a team.