Personal Assistant to Managing Director

• Bachelor's degree in Business Administration, Secretarial Studies, or relevant field preferred.
• 3-5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent communication skills in English and Mandarin, both verbal and written.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Valid driving license and access to a car for out-of-office meetings.

• Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize necessary documents, reports, and presentations.
• Handle incoming emails, phone calls, and correspondence on behalf of the Director.

• Coordinate and organize meetings, ensuring all necessary arrangements are made.
• Attend meetings with the Director, take minutes, and prepare accurate summaries.
• Follow up on action items and ensure timely completion.

• Act as a liaison between the Director and internal/external parties, ensuring effective communication.
• Draft and proofread correspondence, emails, and documents in English and Mandarin.

• Arrange travel itineraries, accommodations, and logistics for business trips.
• Handle visa applications and other travel-related documentation.

• Maintain and organize electronic and physical filing systems.
• Ensure confidentiality and security of all documents and information.

• Provide general administrative support to the Director and other team members as needed.
• Handle ad-hoc tasks and projects as assigned.

• Free parking
• Flexible time-off to cater your personal needs during working hours
• Professional training provided
• Safe working environment

Maukerja