Administration Officer 5 (Time & Attendance and Payroll)
National Statistics Office
- Malta Island
- Permanent
- Full-time
- Have both strong written and verbal communication skills in the English language and any other Official European Language; preferably Maltese; and
- Have advanced proficiency with the use of Microsoft Office 365 tools such as Microsoft Excel and Human Resources Information Systems (HRIS) such as Dakar Payroll software.
- Monitor and track employee attendance, ensuring compliance with company policies and procedures;
- Manage and maintain the working schedules of both Full-time and reduced NSO employees to accurately record working hours, including clocking in/out, breaks, and extant absences;
- Update and Act as a main point of reference on inquiries from employees regarding payroll matters;
- Collect and verify timekeeping information for all NSO full-time and casual employees, and calculate wages, overtime, and deductions accurately;
- Liaise with external parties and process payroll transactions in a timely manner, together with preparing and distributing payslips and direct credits;
- Prepare payroll reports for management and accounting purposes.
- A recognised Certificate at MQF Level 5 in a subject area related to Accountancy, Finance, Business Administration, or a related field, together with seven (7) years, or equivalent, of relevant experience;
- A recognised Certificate at MQF Level 6 or higher qualification in a subject area related to Accountancy, Finance, Business Administration, or a related field.
- Understand and interpret tax, social security, and contributory regulations;
- Have good understanding of all National employment, and Public Sector regulations and guidelines listed in the Public Service Management Code (PSMC);
- Be proficient with the use of an HRIS, specifically its Time & Attendance and Payroll modules.
- Prospective applicants are also kindly requested to read and abide by the following eligibility requirements.
- A friendly working environment;
- Hybrid working;
- Reduced summer working hours
- Family friendly measures and work-life balance;
- Health insurance coverage;
- Flexible working arrangements;
- Training and incentives for continuous development; and
- Opportunities for pursuing further studies including scholarships.
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