Procurement Assistant at Gap Recruitment Services Limited
Gap Recruitment
- Kenya
- Permanent
- Full-time
- Review purchase requests and source for quotations based on approved specs, negotiate and share price comparison for decision making.
- Pre-qualify all in-market/local suppliers in-line with the organizations prequalification criteria and maintain updated records.
- Receive proforma invoices for imported goods, process purchase orders and apply for IDFs and marine covers.
- Track the supply status of on ongoing orders and regularly update the commercial teams on expected delivery dates.
- Maintain correspondence with the foreign suppliers and forwarding/clearing agents to fast-track receipt of original documents and clearance of imported goods within the port and shipping line free days.
- Track and manage timely handover of port clearance documents & invoices to the finance team for costing and payments.
- Track and report monthly on procurement savings.
- Track and report quarterly of purchase price movements on in-market/local purchases.
- Champion departmental kaizen processes.
- Timely conversion of purchase requisitions to fully approved Point of Sale within 4 working days.
- Weekly supply status report on all open purchase orders.
- Monthly Lead time tracking report.
- Timely submission of original importation invoices to finance for costing-within 24hours from goods receipt.
- Monthly Procurement savings report.
- Bachelors degree, in Purchasing and Supply management, Logistics or Business Administration or related field.
- 3 years of relevant professional experience.
- Knowledge of an ERP system will be an added advantage.
- Ability to work with diverse teams as a team player.
- Outgoing personality and demonstrated passion for customers.
- Strong understanding of the supply chain process.
- Problem-solving and analytical skills
- Technical knowledge and understanding of integrated software systems.
- Strong communication skills to interact with vendors, government agencies and other supply chain team members
- Attention to detail and ability to focus on numbers for long periods.
- Sound judgment using available data.
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