Accounts Payable Senior Associate - Financial Operations Team
Wayfair
- Galway
- Permanent
- Full-time
- Full responsibility for Accounts Payable Corporate & Freight:
- Ensure all invoices are processed in line with internal controls e.g No PO No Pay.
- Suppliers & Carriers are paid within agreed Payment Terms
- Investigate and resolve AP Finance related issues in a timely manner
- Support continuous improvement initiatives
- Partner & collaborate with all stakeholders impacted by the services & support the P2P end to end process
- Perform internal audits on processes to ensure compliance with internal controls
- Complete various analysis & reconciliations in line with functional requirements
- Point of contact for escalations for suppliers and internal Wayfair business partners
- Ensuring all queries to the department mailboxes are dealt with in a timely manner
- Ensure all processes are documented and assist in the development of the function
- Ensure month end tasks are completed within the set deadlines in place.
- Fulfil cash flow forecast responsibilities
- Ensuring quality and completeness of vendor and Purchase Order data across company systems; including:
- Review and validate Vendor Setup requests
- Perform validation checks on Purchase Orders
- Enter and Upload Invoices into the system
- Drive standardization and perform master data management
- Manage the Employee Expense reimbursement program.
- Perform audit checks on expenses submitted in line with the Policy
- Review the T&E Policy yearly and participate in its continuous development
- Following up on missing documentation in a timely manner and proactive manner
- Work with auditors as required to share sample documents as requested
- Reconcile and escalate accordingly any expenses reports
- Provide material and deliver regular training to all EU employees
- Manage and mentor team members; including:
- Ensure Goals & Objective are in place with your team and these are in line with their career development expectations
- Ensure regular 1:1 meetings are in the team calendar & notes are documented and shared with team members after your conversation with them.
- Proactively liaise with Wayfairs 3rd party providers Offshore team.
- Ensure that they are processing invoices and dealing with queries in a timely manner.
- Set KPIs and review periodically processes and ensure high quality standards are set.
- Partner & collaborate to seek areas or process of improvement.
- Act as a mentor to junior staff members.
- Ad hoc responsibilities:
- Involvement in any project related to Purchase to Pay processes or systems as required.
- Market expansion involvement as required
- Bachelor's Degree/Finance qualification desirable
- At least 2 years of experience working in a busy Accounts Payable environment
- Flexible and able to handle ad hoc issues that may arise.
- Strong organization and planning skills
- Problem identification and resolutions skills
- Meticulous attention to detail and strong planning and forward-thinking capabilities
- Demonstrated ability to anticipate needs and situations before they are fully developed.
- Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
- Excellent written, verbal, and presentation skills
- Extremely high level of discretion pertaining to confidential information
- Overseeing routine department activities to ensure they are completed accurately and on time.
- Motivation to develop and maintain internal and external relationships
- Managing, training and motivating team members
- Setting and facilitating the achievement of department objectives.