Senior Secretary

CK Hutchison

Central, Hong Kong
Permanent
Full-time

26 days ago

CK Hutchison, head office of a diversified group of companies with about 17,000 employees in Hong Kong and an additional 286,000 employees worldwide, invites high calibre and self-motivated individuals to join our organisation.CK Hutchison, head office of a diversified group of companies with about 16,000 employees in Hong Kong and an additional 293,000 employees worldwide, invites high calibre and self-motivated individuals to join our organisation.Working with a Senior Personal Assistant, the incumbent will be responsible for providing comprehensive secretarial and administrative supports to a senior executive of the CK Hutchison Group.Responsibilities:

Manage and monitor the senior executive’s calendar, schedule meetings and appointments
Screen and prioritize incoming phone calls, mails and emails in a professional manner
Communicate closely with different parties for meeting, teleconference and video conference arrangements
Coordinate corresponding travel and accommodation arrangements for oversea trips
Provide a full spectrum of clerical supports such as scanning, filing, in/out tray, replenishment of materials
Maintain proper and accurate filing records and systems
Handle sensitive information with utmost confidentiality and professionalism
Assist in the preparation of management reports, presentation materials, business correspondences and arrange approval signatures
Liaise with internal and external parties to ensure smooth execution of tasks and events
Perform ad-hoc duties as assigned by superiors

Requirements:

Matriculated with formal secretarial training
Minimum 8-10 years’ relevant experience. Experience in serving senior executives in a sizable organization is advantageous
High proficiency in Microsoft Office applications
Strong sense of confidentiality and responsibility
Ability to work independently and under pressure
Meticulous, mature and well-organized with effective interpersonal skills
Excellent command of spoken and written English and Chinese

Salary and benefits will be commensurate with experience and competence. Please forward detailed resume with indication of expected salary quoting our reference to [email redacted, apply via Company website]We are an equal opportunity employer and welcome applications from all qualified candidates. Personal data collected will be treated in the strictest confidence and handled confidentially by authorised personnel for recruitment-related purposes only within the CK Hutchison Group of companies.Applicants not having heard from us within six weeks of the date of application may consider their applications unsuccessful. The personal data of unsuccessful applicants will be destroyed after the recruitment exercise pursuant to the requirements of the Personal Data (Privacy) Ordinance in Hong Kong.

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