Document Controller
Turner & Townsend
- Hong Kong
- Permanent
- Full-time
Overview: To support the set-up and delivery of retail projects and programmes from initial feasibility stage through to design, procurement, construction, and successful handover. You will be a project manager representing the end user client, taking the proactive actions in managing and coordinating all stakeholders, consultants, contractors, and suppliers. Individual project values up to US$6m and over.Who is Turner & Townsend?All over the world people are using buildings, infrastructure, and assets we helped to deliver. It could be the hospital they work in, the railway they travel on every day, the fuel that powers their car or the data centre they depend on at work. For more than 75 years we’ve been helping to deliver transformational programmes across the real estate, infrastructure and natural resources sectors, making a difference to people’s lives and ensuring a return on investment for our clients and their investors.Our purpose:Transforming performance for a green, inclusive, and productive world.The world is changing and we have a responsibility to support that change, helping drive it and be part of it. Through the commitment, capability and care our team brings, we build trust between clients, suppliers, governments and society. Delivering better outcomes that have a positive impact on the world around us. We work smarter to face the challenges of the future; bringing the clarity that helps teams realise their full potential across the real estate, infrastructure and natural resources sectors. It’s how we’ve made the difference for more than 75 years.Our values:Love a challenge: We love a challenge and we work hard to make change happen and see things through. We don’t stand still, challenging ourselves and others to do better every day. And we are trusted to do the right thing, raising standards all the time.Stronger together: We’re stronger together by connecting people in diverse teams, so that we can all collaborate to deliver our best work. We focus on what matters and use our influence to build a better world for everyone.Bring out the best in everyone: We bring out the best in everyone. We help each other to make the most of our potential, always learning from our experience. We treat each other with care and respect and make time to give everyone a voice.Job Description:
- Support Infrastructure team in document control and other admin duties
- Responsible for implementation of the document control strategy and provide consistent service delivery across the entire programme and/or projects
- Provide support, guidance and training including training other users in system functionality, processes and procedures and batch uploading
- Provide reports to detail the amendments and progression of documentation
- Compliance monitoring for the publication of all documents into the chosen document management system, ensuring documents are in the correct format and with the correct status and metadata
- Prepare and issue meeting minutes on a regular basis. Assist in issuance of meeting invites
- To maintain appropriate levels of information about documents produced including storage locations, status, owners etc sufficient for regulatory requirements
- Develop excellent working relationships with the client and the teams involved in the provision of services
- Managing document control processes and procedures or admin experience preferred
- Minimum 2 years of work experience
- A highly proactive, professional and motivated who is self-directed and can work independently
- Team player with excellent organization skills and problem solving skills
- Must be able to manage priorities according to the demands of the programme or project environment
- Excellent communication skills with the ability to demonstrate a high level of document control support
- Proficient using Microsoft Office
- Good command of Cantonese,Mandarin and English
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