Qualification Education Specialisation Details Post-Graduate MBA HR Job Description 1.Recruitment: Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions. Get directions from the AM - HR and Admin about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them. Recruiting the positions of Block Officers, Field Coordinators, Data Entry Operators, Office Assistant, Guest House Assistant, Tele Callers, and Help Desk Executives. Generate offer letters contract letters for the selected candidates issue them. Collect documents from employees as per standard checklist Maintain the personal files of the positions mentioned above at district level and update them regularly. 2. On boarding and Induction: Responsible for planning and ensuring systematic induction for all new employees of the designations. Ensure that induction plan is signed off of all employees. 3. Attendance and Leave management: Track the attendance of all staff day wise in provided excel format as per organization requirement and communication. Holidays list updation & approved annually from management. Track leave database, eligibility, availed and closing balances of leaves for the district in excel format. Provide this information on monthly basis for payroll input. 4. Salary Processing / Payroll Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll. Review and updation of data in software on regular basis. 5. Employee data Maintain the complete data base of all employees in payroll in specified excel sheet and update them regularly with any changes. Maintain and update the organograms for the district along with the master data of employees. 6. Performance Management Track Probation reviews with timelines and ensure outcomes are communicated formally through letters. Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats. Ensure that contract renewals are done in a timely manner. 7. E mployee Separation Ensure resignation letters are received for employees who intend to leave. Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis. Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline. 8. Data Management Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level. 9. Employee Engagement Coordinate and manage a wide range of employee engagement activities on regular basis Collaborate with District Manager on programs / activities that will maximize employee engagement and satisfaction. Organize and facilitate the monthly quarterly half yearly yearly staffing reviews. Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed.
