Facilities Project Manager Generalist
Aleto, Inc.
- Washington DC
- $95,000-115,000 per year
- Permanent
- Full-time
- Aleto is committed to helping federal agencies improve their workspaces.
- We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making.
- Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service.
- Assist with the planning & development, execution, and close out of interior projects to contribute to the client's brand and workplace innovation strategy including but not limited to:
- Scheduling
- Estimating/Budgeting
- Developing Scopes of Work
- Reviewing and responding to submittals and requests for information (RFI)
- Developing design intent drawings
- Reviewing and responding to change order requests
- Coordinating/assisting with moves, from individuals to whole groups; and
- Overseeing Administration, Construction Management, transfer of documentation, and turnover to building O&M and branch staff
- Coordinate with internal/external service providers
- Lead/service as a point of contact for teams across functional areas
- Perform quality control throughout the project to maintain standards
- Coordinate with other client personnel and external vendors/contractors to ensure delivery of a successful project space documentation and data is accurate, conform to client’s design/software standards
- Maintain thorough records and report periodically, as required, on project status, risk, and progress.
- Collaborate with other on-site contract staff, including other project managers, furniture specialists, writer/communications specialists, and senior financial analysts on high-visibility projects and initiatives.
- Prepare and maintain As-Built Drawings to track all portfolio space verifying USF and Rentable Square Foot (RSF) according to the client’s space standards
- Update the record drawings (XRef files in AutoCAD, Revit, or IWMS – any/all a plus) for all client space and drawing templates using the appropriate software
- Perform regularly scheduled site walks to confirm project site conditions and progress.
- Conduct meetings with clients to review documents and drawings, furniture specifications, space plans, and schedules.
- Participate in meetings as required for project coordination with Architects, Engineers, AV/IT, General Contractors, GSA Project and Building Management staff, and other stakeholders.
- Review all project documents for compliance to plan, budget, schedule, etc., and raise concerns or flag issues to agency staff.
- Compliance with all Aleto processes, standards, and guidelines including utilizing the employee and intranet platforms, clocking in and/or entering time daily, submitting expense reports, providing monthly progress reports, etc.
- Participate in recurring performance development meetings with your Aleto Team Lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
- Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.
- Must be able to obtain an active HSPD-12 public trust credential
- U.S. Citizenship
- Bachelor’s degree in Architecture, Engineering, Interior Design, Construction Management, Project Management, Facility Management or equivalent discipline. Studying for/attaining a master’s degree in any of these disciplines would be a plus.
- 5+ years related experience in project management, ideally including delivering small to large interior builds, reconfigurations, or updates, move-add-change (MAC) projects (including IT and furniture), and Facility Management professional services, including demonstrated success as the lead project manager on several projects of $500,000 and/or 50,000 RSF minimum.
- General knowledge of commercial and government workplace design, including GSA space assignment policy and BOMA space standards
- Expert knowledge of AutoCAD to efficiently use and manipulate drawings
- Ability to read and understand construction documents and blueprints
- Ability to understand and apply OSHA and ADA requirements, and all building and safety codes
- Relocation and/or Decommissioning experience a plus
- PMP, CCM, CACM, or CFM credentials are a plus
- AutoCAD, Revit
- MS Project, Primavera, or equivalent
- ePM software such as Kahua or equivalent
- Proficient in Microsoft Office
- Proficient in Google Workspace
- Ability to learn new planning, drawing, design, and specification software
- Experience with IWMS software desired; experience with FM: Systems software a plus
- Excellent written and verbal communication skills, must be comfortable presenting to clients and executive personnel
- Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs
- Ability to do all general task in project management (scope, risks, procurement, scheduling, budgeting, etc., to include soft skills (i.e., customer relationship management).
- Ability to communicate with a variety of people, both internal and external
- Ability to work collaboratively in a team environment
- Ability to initiate and follow through on work independently
- Ability to work in a fast-paced environment
- Excellent time management and prioritization skills
- Strong multi-tasking abilities
- Ability to adapt to changing priorities
- Excellent organizational skills and attention to detail
- Ability to meet assigned deadlines
- Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions
- Proven risk management skills, both financial and programmatic
- Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting
- Strong ethics and sound judgment
- Demonstrated ability to make important decisions under pressure
- Proven ability to develop and maintain and positive team environment
- Highest level of integrity in managing confidential information