Operations Manager
Gap Recruitment
- Nairobi
- Contract
- Full-time
- Oversee the management of all transportation activities, including vehicle fleet operations, scheduling, and maintenance.
- Ensure the availability of safe and reliable transportation for staff, visitors, materials, and equipment as required for project activities.
- Coordinate logistics for project activities, including the movement of goods, equipment, and personnel to project sites.
- Plan and execute logistical arrangements for workshops, meetings, and field visits, ensuring timely and cost-effective delivery of services.
- Responsible for co-ordinating and managing key events as delegated by the CD such as but not limited to Plant the Planet and other events.
- Maintain accurate records of inventory, shipments, and logistics transactions.
- Represent CMT on the OSH Committee and in collaboration with the committee ensure safety protocols and procedures to protect staff during project activities, travel, and fieldwork are robust and effective.
- Develop and maintain contingency plans for emergency situations, including medical emergencies, natural disasters, and security incidents.
- Collaborate with relevant stakeholders, such as local authorities and emergency services, to ensure effective response and support during emergencies.
- Provide oversight of the HR & administrative functions ensuring all Personnel records are up to date, effective tracking of leave, performance appraisals, probation management in collaboration with the relevant line management.
- Coordinate recruitment activities with external service provider ensuring all recruitment procedures are adhered to.
- Ensure compliance with transportation regulations, safety standards, and insurance requirements.
- Maintain accurate records of transportation and logistics activities, including vehicle logs, driver schedules, and fuel consumption.
- Ensure procurement activities are conducted in accordance with organizational policies, procedures, and donor requirements and in a timely matter.
- Evaluate suppliers and vendors to ensure value for money, considering factors such as cost-effectiveness, quality of products or services, and timeliness of delivery.
- Responsible for lease management for all SHA offices, negotiating on new leases as required and ensuring all buildings are fit for purpose
- Global Procurement and Logistics Manager
- Head of Finance
- Project Managers
- Vendors
- SHA Partners
- Bachelors degree in business administration, Project Management, International Development, or a related field. A masters degree is preferred but not mandatory.
- Minimum 8 years of experience in operations management, preferably within the NGO sector.
- Strong understanding of project management principles, including budgeting, scheduling, and resource allocation.
- Knowledge of logistics and procurement processes, with an emphasis on value for money, timeliness, and quality of products/services.
- Familiarity with safety protocols, emergency response procedures, and security management to ensure staff safety and project continuity.
- Understanding of HR administrative tasks and recruitment coordinate processes.
- Proven track record of successfully managing projects, including logistics, procurement, and staff safety/security.
- Demonstrated ability to engage with stakeholders, navigate cross-cultural environments, and represent the organization effectively.
- Strong project management skills, with the ability to plan, execute, and monitor activities to achieve desired outcomes.
- Excellent communication, negotiation, and interpersonal skills for engaging with stakeholders and managing teams effectively.
- Analytical and problem-solving abilities to address challenges and make informed decisions.
- Attention to detail and ability to ensure compliance with legal, regulatory, and donor requirements.
- Proficiency in project management tools, procurement software, and Microsoft Office suite for documentation and reporting purposes.