Project Manager - Centre for Mathematics, Science and Technology Education (CMASTE)

University of Alberta

  • Edmonton, AB
  • $23,929-29,914 per year
  • Permanent
  • Part-time
  • 14 days ago
DescriptionIn accordance with the , this part-time position has has an approximate appointment length of 1 year with the possibility of extension and has a has a salary range of $23,929 to $29,914 (pro-rated).Location - This role is hybrid with a mix of remote and in-person; with on-site work primarily taking place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Faculty of EducationThe Centre for Mathematics, Science and Technology Education (CMASTE) is a long-standing educational research and development centre that specializes in the synthesis of research, knowledge translation, and outreach. CMASTE is located within the Faculty of Education. Our membership includes educational researchers and teacher educators who work with educational stakeholders to collaborate in science, mathematics, and technology education. CMASTE serves educational communities locally, nationally, and internationally.Working as a Project ManagerThe Project Manager is accountable for the ongoing administration of the Faculty of Education’s Centre for Mathematics, Science and Technology Education (CMASTE), including administrative management, especially related to budget issues and reporting requirements of the projects housed within the Centre.DutiesProject Management
  • Coordinates priorities and activities of numerous initiatives connected with the Centre
  • Ensures timely and accurate reporting for all associated grants projects
  • Develops and maintains operational procedures and practices, ensuring that all are compliant with University guidelines and policies
  • Recommends and initiates change or resolutions as necessary to ensure ongoing management, success and integrity of the Centre and associated projects
  • Coordinates work done by the Centre employees and independent contractors
  • Reviews contracts and liaises with lawyers or other University offices, as needed
  • Assists with preparation and finalization of outgoing proposals, supports grant writing as required
  • Website updates and administration
  • Creates detailed project plans and reviews projects in accordance with plans
  • Facilitates granting process including intake, review, general administration and completion for grants provided through CMASTE
HR Administration
  • Coordinates with Human Resources Service Partners/Associates and Shared Services to ensure current and pending appointments are executed within project guidelines and CMASTE procedures
  • Completes forms submitted to Shared Services for honoraria, new hires, employee type changes and extensions.
Finance Administration
  • Monitors all Centre and project accounts to ensure optimal and appropriate use of funds
  • Processes numerous queries and reconciles accounts on a monthly basis
  • Liaises with RSO, Financial Services, Faculty of Education Finance and Research Facilitator regarding problems related to the accounts
  • Creates and manages all project financial files, verifying all paperwork produced or received is processed correctly and reconciled
  • Investigates and resolves discrepancies between account transactions and account balances
  • Assists those affiliated with the Centre in preparing travel and expense claims (for both employees and non-employee claims)
  • Maintains all travel and expense files for audit purposes
  • Provides advice and support to Centre Directors regarding various accounting regulations, systems, and tools for reconciling accounts
  • Ensures all project funds are properly received and expended according to the terms of the funding agreements
  • Prepares and processes purchase requisitions through SupplyNet
  • Assists in the compilation of financial information required for various reporting purposes, including all reporting required by the grant agreements and RSO
  • Assists with the preparation of project budgets
  • Prepares Contracts for Services, submits invoices for processing
Qualifications
  • Minimum of a bachelor’s degree, with a Master’s degree preferred; equivalent combinations of education and experience will be considered
  • Minimum of two years of relevant project administration work experience (e.g. planning, implementation, and evaluation)
  • Demonstrated project management experience
  • Demonstrated financial management, analysis, and reporting experience
  • Excellent organization and time management skills; ability to work with minimal supervision
  • Advanced proficiency in MS Office Suite; working knowledge of specialized computing environments
  • Including: PeopleSoft, Research Grant Reporting, Google Suite, etc. preferred
  • Excellent oral and written communication skills
  • Knowledge of the University of Alberta's administrative structures policies and procedures is an asset
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight May 31, 2024, Edmonton, Alberta local time.

University of Alberta