Project Manager - Centre for Mathematics, Science and Technology Education (CMASTE)
University of Alberta
- Edmonton, AB
- $23,929-29,914 per year
- Permanent
- Part-time
- Coordinates priorities and activities of numerous initiatives connected with the Centre
- Ensures timely and accurate reporting for all associated grants projects
- Develops and maintains operational procedures and practices, ensuring that all are compliant with University guidelines and policies
- Recommends and initiates change or resolutions as necessary to ensure ongoing management, success and integrity of the Centre and associated projects
- Coordinates work done by the Centre employees and independent contractors
- Reviews contracts and liaises with lawyers or other University offices, as needed
- Assists with preparation and finalization of outgoing proposals, supports grant writing as required
- Website updates and administration
- Creates detailed project plans and reviews projects in accordance with plans
- Facilitates granting process including intake, review, general administration and completion for grants provided through CMASTE
- Coordinates with Human Resources Service Partners/Associates and Shared Services to ensure current and pending appointments are executed within project guidelines and CMASTE procedures
- Completes forms submitted to Shared Services for honoraria, new hires, employee type changes and extensions.
- Monitors all Centre and project accounts to ensure optimal and appropriate use of funds
- Processes numerous queries and reconciles accounts on a monthly basis
- Liaises with RSO, Financial Services, Faculty of Education Finance and Research Facilitator regarding problems related to the accounts
- Creates and manages all project financial files, verifying all paperwork produced or received is processed correctly and reconciled
- Investigates and resolves discrepancies between account transactions and account balances
- Assists those affiliated with the Centre in preparing travel and expense claims (for both employees and non-employee claims)
- Maintains all travel and expense files for audit purposes
- Provides advice and support to Centre Directors regarding various accounting regulations, systems, and tools for reconciling accounts
- Ensures all project funds are properly received and expended according to the terms of the funding agreements
- Prepares and processes purchase requisitions through SupplyNet
- Assists in the compilation of financial information required for various reporting purposes, including all reporting required by the grant agreements and RSO
- Assists with the preparation of project budgets
- Prepares Contracts for Services, submits invoices for processing
- Minimum of a bachelor’s degree, with a Master’s degree preferred; equivalent combinations of education and experience will be considered
- Minimum of two years of relevant project administration work experience (e.g. planning, implementation, and evaluation)
- Demonstrated project management experience
- Demonstrated financial management, analysis, and reporting experience
- Excellent organization and time management skills; ability to work with minimal supervision
- Advanced proficiency in MS Office Suite; working knowledge of specialized computing environments
- Including: PeopleSoft, Research Grant Reporting, Google Suite, etc. preferred
- Excellent oral and written communication skills
- Knowledge of the University of Alberta's administrative structures policies and procedures is an asset