Events Manager
Ares Wealth Management Solutions
- London
- Permanent
- Full-time
- Successfully plan and execute small-sized in-person investor events, including breakfast seminars, lunches, speaker series, dinners, receptions, roadshows, sporting events, and internal offsites
- Manage virtual events such as webinars including coordination and operation of virtual platforms such as Zoom
- Coordinate participation, membership, and sponsorship of several third-party industry conferences
- Responsible for event logistics such as venue research and contracting, food and beverage, transportation, hotel room block, gifts, production/audiovisual management, and onsite execution
- Manage event budgets, including creation, reconciliation, and invoice processing
- Provide onsite support for industry events and conferences
- Liaise with Relationship Managers to understand event schedule, requirements, and timelines
- Partner with internal teams such as Creative Solutions on invitation design and event branding, and Compliance on invitation list approval
- Ensure an engaging client experience and achievement of program objectives by consistently meeting deadlines on assigned events and projects and keeping stakeholders apprised
- Partner with Event Registration team on RSVP tracking in Cvent & Salesforce and report distribution to stakeholders
- Take on ad hoc projects and support the broader team as needed
- Bachelor’s Degree required with outstanding academic record
- 2-5 years of events experience required
- Experience in financial services industry strongly preferred
- Proficiency in Excel, PowerPoint and Word and experience in Cvent and Salesforce
- Ability to thrive in a fast-paced, demanding environment while maintaining high quality standards
- Adept at time management to successfully manage multiple priorities with high stakes deadlines; results oriented
- Strong communication skills, both written and interpersonal; client service oriented
- Capability of interacting with key stakeholders to direct prioritization of related activity
- Attention to detail and analytical thinking
- Good judgment in terms of escalating issues vs. solving problems independently
- A demonstrated ability to research and leverage available resources to accomplish tasks
- Comfort in dealing with ambiguity and uncertainty in a dynamic environment
- Flexible in terms of hours to coordinate with team members across various time zones
- Dependable, great attitude, highly motivated and a team player
- Ability to handle confidential information appropriately
- Some travel may be required