Administrative Office Specialist
Kona Fish Company
- Kailua-Kona, HI
- $19.00 per hour
- Permanent
- Full-time
- Coordinates all the invoicing and related documents, including but not limited to working with the General Manager.
- Receives calls, faxes, e-mails, or walk-in requests for orders, order changes, adjustments, and cancellations directly from customers and inputs orders into Aspen.
- Process invoices, delivery, or will call documentation.
- Follow up with drivers, sales reps, and customers to ensure they receive their orders when pending invoices are unscanned on the invoice tracker.
- Coordinates invoices and related documents, including but not limited to working with accounting and other Head Office Staff.
- Helps validate invoices and other pertinent documents relating to all deliveries and/or pickups.
- Follow up and process all claims and/or credits on time.
- Confirm driver log sheets with invoices delivered (including signed PODs. If missing, contact Driver)
- Update other daily spreadsheets, if any.
- Process Credit Card Transactions, if any.
- Other duties as required.
- One to two years of related experience and/or an equivalent combination of education and experience.
- Computer skills, including a working knowledge of Microsoft Excel or similar spreadsheet programs.
- Familiarity with and ability to use general office equipment, such as copy machines, fax machines, stamp machines, automatic typewriters, and 10-key punch.
- Ability to work efficiently to meet deadlines and maintain high sound judgment.
- Ability to effectively communicate with customers, vendors, and employees.
- Knowledge of basic cash/check handling or basic math/algebraic equations.