Central Procurement Coordinator - West Island School
English Schools Foundation
- 香港
- 長期
- 全職
- Support operational needs of the school and oversee procurement requests
- Research, review and analyse vendors, suppliers & price options
- Work closely with the Finance department to ensure compliance with internal and ESF purchase procedures
- Work with the ESF FDD staff in providing tender support
- Support and assist with general office administration & duties
- Oversee and manage the WIS shop daily for student purchases
- Manage the supply of stationery, liaise with Faculties and the supplier to ensure products meet the needs of the school
- Act as the school liaison for all bus-related enquiries and bookings (ad hoc, Horizons Week, other activities)
- Collaborate with school bus service provider on matters relating to bus routes, service standards, staffing, and student issues
- Conduct regular checks on the bus and driver's licenses, bus insurance coverage, general safety, etc., and maintain a proper register for all checks.
- Handle enquiries and complaints from parents, and students in a timely and efficient manner and keep a proper registry for all checks
- Oversee annual new academic year processes for new students and parents
- Liaise with the ESF centre and uniform supplier to ensure the supply of uniform items is uninterrupted and provide on-site support to parents and students.
- In the absence of PTA staff, assist with second-hand and clearance uniform items, team sportswear distribution, and second-hand textbooks
- Ensure that all services are being delivered according to the agreed service standard and quality
- Handle any other duties assigned by the Line Manager(s)
- 2 years minimum in an administrative role with relevant qualifications
- Previous experience of working with students in an educational setting would be an advantage
- Excellent command of written and spoken communication in English and Cantonese.
- Excellent computer skills with proficiency in Google Suite and MS Office - Word, Excel, Powerpoint, Gmail)
- Strong interpersonal, communication, and organizational skills
- Ability to be flexible and work with problem-solving initiatives.
- Ability to work autonomously and meet deadlines.
- A friendly manner in relation to parents, students, and staff is essential
- Responsible, organized and customer-oriented
- Essential to work harmoniously as part of a team
- Capable to manage time effectively under pressure
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.
ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.About the Team:West Island School is a world class co-educational IB World School with a leading reputation in Hong Kong. Our school motto “Strength from Diversity” reflects that the school caters for students from over 40 nationalities. The school has a strong focus on developing responsible global citizenship teaching through the UN Sustainable Development Goals. Courage, compassion and service beyond the classroom define our students. We have a reputation for academic excellence and the vast majority of students graduate to a range of leading worldwide universities after completing the IBDP or IBCP programme. In 2020, our average score for the IB Diploma was 37, and 29% of students achieved 40 points or more. Extracurricular activities are offered termly through an extensive CAS programme (Community, Activity and Service). We have a strong focus on pastoral care to support the whole development of young people.