Proposal Coordinator
Arcadis
- Makati City, Metro Manila
- Permanent
- Full-time
- Work with Pursuit Teams/Technical Bid Managers with the coordination and development of creative, compelling and quality
- Facilitate bid meetings, approval meetings and chasing of identified actions, as required
- Review bid documents and build a proposal template using the requirements of the RFP document
- Coordinate with the Pursuit Team and manage the ownership of information essentials for proposals, forms and questionnaires
- Update, reformat and/or rebrand MS Word, MS PowerPoint and InDesign documents, proposals, statement of qualifications, capability statements, etc.
- Assist with data capture for the Sales Support Database, including researching, updating, and compiling corporate information such as project profiles, CVs and other standard materials for proposals and improvements for the database
- Create and maintain database of project experience, standard proposal questions, and text and pen pics
- Create proposal templates for submissions
- Prepare charts, graphics and gathers key information for the Proposal Team such as CVs, images, project profiles and questionnaires for proposals
- Assist in creating client specific capability statements
- Maintain boilerplate materials in a convenient manner, cataloguing, updating and retrieval
- Identify and edit existing materials and/or write copy to effectively communicate Arcadis services, capabilities and winning themes
- Coordinate and manage the document production and delivery via PDF format, including use of electronic tender sites
- Support with Client Development needs across all sectors and countries
- Contribute, participate and provide support on the continuous process improvement of the Manila Shared Services Team
- Assist in the creation of company-wide precedents, keeping key databases up to date
- Maintain accuracy of project quotations
- Perform other pursuit related tasks as needed
- Proficiency with MS Office Application. Knowledge in Adobe Creative Suite (InDesign, Photoshop) is an advantage.
- With minimum of 2 years of experience coordinating, scheduling, editing, and producing proposals, statement of qualifications, reports, pre-qualifications, or presentations.
- Excellent English verbal and written communication, strong computer skills with proficiency in MS Office Suite, especially Word and Presentation and lnDesign.
- Experience as a Proposal Coordinator is preferable.
- Excellent organizational skills and time management in a fast-paced environment.
- Excellent attention to detail and accuracy of work is essential.
- Ability to work under multiple tight deadlines and respond to last minute requests and compressed production schedules.
- Ability to take initiative and exercise commitment and dedication while working independently or with a team. Ability to show initiative and examples of creativity.
- Ability to work under pressure and own initiative.
- Clear and thorough communication style