PA to MD and Directors
Galliford Try
- Warrington, Cheshire
- Permanent
- Full-time
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner.PA to the Managing Director - Asset IntelligenceWarringtonWhat you will be doing:An opportunity has arisen for a Personal Assistant to the Managing Director to join the team at Galliford Try within our Asset Intelligence Business.Ideally, you will based in or around the Warrington area.As a Personal Assistant, you will be responsible for providing comprehensive and proactive support to the Managing Director, ensuring effective and efficient management of their day-to-day activities, communication, and operations. The successful candidate will be entrusted with handling sensitive and confidential information, as well as coordinating with other departments and external stakeholders.
- Coordinate and manage the MD's calendar, ensuring efficient scheduling and prioritization of meetings, appointments, and events.
- Arrange and confirm appointments, travel, accommodation, and logistics as required.
- Ensure the MD is fully prepared for meetings and events by providing relevant documents, briefing materials, and background information.
- Screen and manage emails and postal correspondence on behalf of the MD, ensuring timely responses and appropriate prioritisation.
- Draft, edit, and proofread correspondence, reports, and presentations as required.
- Liaise with internal and external stakeholders on behalf of the MD, ensuring clear and effective communication.
- Organise and coordinate internal and external meetings, including the preparation of agendas, invitations, and supporting documents.
- Attend meetings as required, taking accurate minutes and ensuring timely distribution of the same.
- Follow up on action points arising from meetings, ensuring timely completion and reporting back to the MD.
- Maintain accurate and up-to-date filing systems, both electronic and paper-based (where applicable), for the MD's office.
- Assist in the preparation of reports, presentations, and other documents as required.
- Coordinate and manage the MD's expenses, ensuring timely submission and processing of expense claims.
- Assist the MD in coordinating and managing special projects, events, and initiatives as required.
- Liaise with other departments and external stakeholders to ensure smooth execution and successful outcomes.
- Handle sensitive and confidential information with the utmost discretion, ensuring that all data and communications are securely managed.
- Maintain the highest level of professional conduct and integrity when dealing with internal and external stakeholders.
- Perform ad hoc tasks and provide additional support to the MD as required, ensuring that their needs are met and that they can focus on their core responsibilities.
- Act as a point of contact between the MD and other staff members, fostering positive relationships and effective communication.
- Proven experience as a Personal Assistant or Executive Assistant, preferably supporting senior-level executives.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively and work under pressure.
- Excellent communication skills, both written and verbal, with a high level of attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office management tools.
- High level of discretion and confidentiality, with the ability to handle sensitive information appropriately.
- Strong interpersonal skills, with the ability to build relationships and liaise with internal and external stakeholders.
- Proactive and adaptable, with a willingness to learn and take on new responsibilities as required.
- A bachelor's degree in a relevant field is preferred but not required.
- Desire to understand and promote the Company purpose, vision, values and culture
- Organised, structured and professional, with a passion for excellence, striving to delivering the best.
- Flexibility, resilience and the ability to influence and build relationships with key stakeholders. Demonstrating strong ethical standards with openness and honest.
- Commitment to the provision of excellent customer service, passionate, committed and enthusiastic in all that you do.
- A self-starter with a can-do attitude and a desire to pick up new challenges. Dedicated to working together to achieve results.
- Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
- A wide range of corporate discounts
- Cycle to Work schemes
- Comprehensive pension plan
- Regular Save as You Earn share purchase scheme
- Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
- Paid for yearly membership to one recognised professional association relevant to your role