Company DescriptionDoka is a world leader in providing innovative formwork solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With more than 160 sales points and logistical facilities in over 60countries, Doka has a high-performing distribution network for advice, customer service and technical support while ensuring equipment is provided swiftly -no matter how big the project. Based from its headquarters in Amstetten, Austria, Doka employs 6,800people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.As a customer-focused organisation, Doka understands that its greatest assets are its employees, which is why Doka is consistently looking for talented professionals who are keen to develop their career in this challenging industry.Based in the head office of Doka Australia, which is located in New South Wales, Doka Australia has developed a reputation as a highly reliable and versatile construction partner for some of the nation's most challenging projects. Through innovative solutions that support a timely, cost-effective delivery, Doka Australia has worked on key projects, varying from residential buildings such as Melbourne's 'The Fawkner' to infrastructure builds such as the bridge and road development of the Western Highway (A8). As the country continues to expand its scope of work, Doka Australia is on the lookout for career driven professionals to join its versatile team and support the company's ongoing national expansion. The suitable candidate will be a qualified natural team player who can add significant value to this highly dynamic team.Job DescriptionThis position supports both Doka and Lubeca in our Melbourne Branch. There are two key focus areas of this position which is specified below based on the core responsibilities, but not limited to;Assistant Yard Coordinator (Doka Specific) - Overseeing the day-to-day running of the yard by ensuring that all planned and adhoc activities are executed on time as well as managing, supporting and training the yard workers. Look at opportunities to save cost and maintaining a high level of customer service within the yard.Commercial Logistics Coordinator (CMO) - Responsible for the commercial and logistical execution of all client deliveries, invoicing and returns. In addition, the role will include the responsibility for improvement of logistical performance, stock optimization and stock accuracy. The role combines the daily tasks for Lubeca Melbourne and Doka Melbourne.
Create orders / quotes to Discos in line with official work instruction and ensure timely update in alignment with Sales
Ensure accurate and on time month-end closing
Create and file all related commercial correspondences and reports.
Coordinate inbound container shipments with Yard operations and support for outbound containers
Execute physical full stocktake and cycle counts in line with company work instructions (Doka specific, but support Lubeca stocktake as directed by Managing Director)
Organize/coordinate customer related transport organization and interstate transport
Ensure material availability for and timely supply to customer in collaboration with Sales dept, Engineering dept and Yard Operations.
Ensure updating of future customer return deliveries in alignment with Project Management
Interact with internal stakeholders for upcoming returns, provide support documentation whenever required and scheduling of the same in alignment with Customer and Yard Operations.
Additional Information
At least 4 years' experience in a hands-on operations position with exposure to working in a yard/warehouse.
Experience within an admin operational position with exposure to warehousing systems and processes.
A high level of competency and experience in Microsoft Office programs, especially MS Excel, MS Word, and MS PowerPoint.
Exceptional written communication skills (including spelling, grammar, and formatting) and the ability to write business correspondence, and procedures.
Advanced written and verbal communication skills.
High levels of accuracy, detail orientation and timeliness.
