Assistant Corporate Administrator
Ocorian
- Singapore
- Permanent
- Full-time
- To act as named Company Secretary of client entities
- Providing advisory to clients on corporate secretarial matters and ensuring clients receive prompt responses to requests and queries
- To ensure compliance with the Companies Act, ACRA Act: Anti Money Laundering AML / Combating the Financing of Terrorism CFT, KYC processes and any such relevant regulatory and statutory requirements
- Attending clients' board/board committee meetings, general meetings etc and recording of such minutes of meetings
- Oversee preparation and coordination of the statutory books and documents including submissions of statutory forms/documents to ACRA, IRAS or such other statutory bodies/government agencies within stipulated deadlines.
- Maintain good client relationship with close client communication, in order to assess customer satisfaction for possible improvements and identify possible cross-sell and up-sell.
- Provide leadership and guidance to team members and ensure seamless service delivery to clients
- Ensure prompt and timely billing and monitoring of team members' timesheet, WIP, efficiency and recoverability in view of achieving the financial objectives and work efficiency.
- Oversee credit control and prompt collection of debts within the portfolio and work closely with credit control/finance team on long outstanding and doubtful debts
- Work with peers and Associate Director to provide and organise training for junior team members
- Support the Associate Director in managing overall targets and proactively monitor actual performance against target
- Such other duties as may be assigned
- Qualified ICSA graduate or equivalent
- At least 4 years of relevant working experience in corporate service providers or legal firms
- Good understanding of Singapore Companies Act, AML/CFT procedures and guidelines and other relevant regulations
- Strong interpersonal, communication, written and customer service skills
- Positive work attitude with strong initiatives, a team player and able to work independently, lead and motivate junior team members
- Ability to take challenges and meet tight deadlines
- Meticulous, organised, detailed and deadline-oriented
- We are CLIENT CENTRIC - Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
- We are AMBITIOUS - We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
- We are AGILE - We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
- We are COLLABORATIVE - With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
- We are ETHICAL - We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.