Hiring: Executive PA to support top management with organisation, scheduling, correspondence and meetings.The ideal candidate needs to be dynamic with excellent attention to detail and be meticulous.Duties And Responsibilities· Organise and schedule meetings· Prepare meeting agendas, perform research for meetings, and take minutes during meetings· Maintain office correspondence· Perform reception duties such as answering phones where necessary· Manage the diaries and schedules of senior management· Liaise with clients and business guests· Organise media appearances and events· Manage internal projects and follow-up with team members where required· Maintain a strong working relationship with other departments· Liaise with other staff members on behalf of senior management· Prepare and deliver monthly reports· Preparing PowerPoint presentations and Excel documents as required· Printing and binding presentations· Travel Coordination – including the booking of flights, accommodation, transfers, and submission of applications for visas· Monthly management of travel and expenses processes· General administrative support which includes – producing letters, booking couriers, taxis, rooms, managing stationery, organizing team events etc.· Answering team phones when they are not able to, taking messages and responding where necessary· Responding to and following up on emails and delegating if necessary· Organising team events as required· Ad hoc project workQualifications· Formal Executive Assistant Training· Tertiary Degree/ Diploma beneficialExperience· A minimum of three (3) years as an Executive AssistantCandidate needs to reside in Centurion/Pretoria.
