AP Analyst

• Assist with AP projects to find efficiency in the Procure-to-Pay (P2P) process. Meeting deadlines to keep the project on schedule.
• Work with implementation teams to implement systems and processes. Aid integration teams with new acquisitions.
• Work with AP Manager and Sr. Global Business Services (GBS) Manager to implement and maintain systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
• Create and maintain Standard Operating Procedure (SOP) documents, and review/update annually.
• Ensures the accurate and timely processing of vendor invoice entries in associated ERP, with multi-line 3-way matching.
• Respond to vendors, business or department inquiries on invoice and payment related transaction processing issues.
• Serve as the liaison to vendors and perform monthly and annual reconciliation of vendor accounts to vendor statements, purchases, and payments.
• Document repetitive PO errors and work with Procurement to identify root causes which result in said errors, offer solutions to resolve the disputes and then implement the corrective actions, with guidance from management.
• Collaborate with team and vendors to resolve purchase order and vendor invoice exceptions and discrepancies.
• Review and evaluate the invoice aging report on a weekly basis and ensure the timeliness of the report distribution to departments.
• Perform quality control related to invoice processing by reviewing invoice batches and ensuring corrections are made in advance of payment.
• Ensure the accurate and timely daily processing of all vendor invoices in Basware by validating the accuracy of the header data for each invoice, processing through the correct workflow and assisting Basware users as needed.
• Support the AP email and process the US Postal Service mail daily, respond to inquiries on invoice and payment related transaction processing issues during review of the AP email and US Postal Service mail daily.
• Communicate with vendor’s accounts receivable staff, accounting managers, controllers, CFOs, and all levels of accounting staff to resolve issues or improve processes.
• Support or provide backup to Vendor Master Specialist and AP Payment Specialist if needed

• Minimum of an associate degree in accounting, Business Administration or Finance or closely related field OR at least 60 college credits in the above fields
• 3+ years of accounts payable experience with increasing responsibility
• Oracle and SAP Accounts Payable experience in a large, decentralized organization
• Must have experience working in a high volume and fast paced environment
• A thorough understanding of a Procure to Pay process
• Strong organizational, analytical and account reconciliation skills
• Strong team player with good communication skills
• Advanced Microsoft Office skills, including Excel, Word, and PowerPoint; 10-key proficient
• Ability to handle confidential information in a discreet and professional manner
• Ability to work with vendors and employees at all levels of the organization effectively, promptly, and professionally, with a customer service mindset
• Ability to make decisions in logical and rational manner; demonstrates good judgement and stays collected under pressure
• Ability to gather facts, analyze problems in depth and break down into components
• Ability to multitask, adapt to and operate in a fast-paced, changing environment with a commitment to deadlines
• High integrity and strong work ethic
• Creative, contributes to new processes, policies, generates new approaches to problems and better ways of work

• Bachelor's degree in accounting or similar field of study 2+ years of experience in a large, decentralized organization
• Basware Software, or related AP automation software, experience

JM Huber Corporation