Supply Chain Manager

• Oversee the entire procurement process, ensuring strict adherence to both DRC and donor regulations.
• Encourage cooperation between supply chain teams and program staff at country and areas’ level to efficiently design and carry out procurement strategies during the project's planning and implementation stages.
• Integrate all new projects into the Master Procurement Plan and update it monthly.
• Review Request for Proposal (RFP) and Invitation to Bid (ITB) documents, providing assistance during the tendering process.
• Supervise the quality of tender documentation before advertising or inviting suppliers.
• Communicate progress and potential issues to the operations team in a timely manner.
• Ensure proper storage and e-archiving of procurement documents for audits.
• Provide support and guidance to the procurement team for compliance during the tender management process.
• Organize procurement training sessions for non-supply chain personnel and periodic refresher courses.
• Implement suggestions from internal audit reviews, especially those concerning procurement and logistics.
• Provide oversight for timely delivery of supplies to operational areas.
• Participate in budget proposal development and project cycle management activities.

• Ensure compliance with operations handbook related to fleet management.
• Supervise utilization and maintenance plans of the vehicle fleet.
• Provide guidance on fleet capacity improvements based on programming needs.
• Update Fleet Management Policy and SOPs as necessary.
• Deliver monthly reports on fleet management costs and effectiveness.
• Advise on fleet utilization and right-sizing based on program needs.

• Oversee compliance with Operations Handbook in asset management.
• Provide detailed monthly reports on inventory/assets to SMT.
• Supervise annual inventory activities, ensuring compliance with DRC guidelines and donor requirements.

• Ensure compliance with Operations Handbook in warehouse management.
• Deliver monthly comprehensive country reports on warehouse inventory to SMT.
• Implement disposal methods for unused or expired commodities with approval.

• Lead implementation and management of DRC Dynamics, ensuring proper application of ERP supply chain processes.
• Maintain data quality, regularly updating as necessary for accuracy.
• Utilize reports and data analytics from the ERP system to drive improvements.
• Ensure all transactions above Low-Value Procurement threshold are processed through Dynamics P2P module.
• Drive efficient and accurate use of the ERP system, continuously improving processes.
• Develop staff awareness and knowledge of Dynamics functionality through training.
• Maintain effective communication and collaboration with cross-cutting departments, particularly Finance.
• Conduct regular follow-ups on Purchase Request to Purchase Order and Framework Agreements statuses.

• Lead logistics and procurement team, involving people planning, recruitment, induction, performance management, well-being, and professional development.
• Conduct regular training sessions to enhance capacity and skills of the supply chain team.

• Strong understanding of procurement principles and practices, including experience with donor regulations.
• Experience in managing a diverse team and providing capacity-building support.
• Proficiency in ERP systems, preferably DRC Dynamics, and advanced skills in Microsoft Office Suite.
• Excellent written and verbal communication skills in English. Knowledge of Ukrainian or Russian is an advantage.
• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field. Master’s degree preferred.

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

• Contract length: one year
• Level: F1 Management
• Designation of Duty Station: Kyiv, non-family duty station
• Start date: ASAP
• Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriate or National staff.

ReliefWeb