Senior Administrative Assistant
T. Rowe Price
- Baltimore, MD
- Permanent
- Full-time
- Provide day-to-day administrative and office support to the team to ensure that they are prepared for all meetings and carry forward action items. Some of the main duties include managing calendars, meetings, expenses, booking events, developing off-sites, travel and correspondence. Team includes executive-level, sales, and service professionals.
- Book and manage client meetings, roadshows, and/or conference planning, including material production; prep material packet compilation; scheduling; logistical arrangements (reserving meeting site, catering, security notifications); and liaising with participants, subject-matter experts, and vendors. These engagements are organized in-house, virtual or with outside vendors.
- Maintain contact management system and log all meeting activity, keeping databases and shared sites up to date. Provide accurate data and information to others on functional unit processes and procedures as requested. Manage distribution lists, submit IT requests, and ensure team has required tools (e.g., hardware) to be effective.
- Work closely with other executive and regional administrative assistants and teams to increase efficiencies and provide overall departmental support. Be an advocate for T. Rowe Price in representing the team in internal administrative meetings.
- Work independently to prioritize and complete team requests in a timely manner. Requests may be highly sensitive and confidential.
- Represent the team greeting guests in the office and act as main point of contact for office management including onboarding new hires, technology setup and maintaining office and kitchen supplies.
- Bachelor's degree or the equivalent combination of education and relevant experience AND
- 3+ years of total relevant work experience
- Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Expert ability to work independently with strong time management skills.
- Expert ability to keep information organized and confidential.
- Expert ability in event planning, budgeting, etc.
- Previous experience and proficiency with computer applications, such as Microsoft Word, Excel and PowerPoint.
- Experience with heavy expense management.
- Competitive pay and bonuses as well as a generous retirement plan and employee stock purchase plan with matching contributions
- Flexible and remote work opportunities
- Health care benefits (medical, dental, vision)
- Tuition assistance
- Wellness programs (fitness reimbursement, Employee Assistance Program)