Finance Manager
Fidelity International
- United Kingdom
- Permanent
- Part-time
- Ensure the effective, accurate and efficient day-to-day management of all financial matters for the Foundations.
- Prepare materials for the efficient and successful delivery of audits for all four Foundations.
- Prepare monthly management accounts and cashflow forecasts on a prompt basis, with meaningful narrative for the Senior Leadership Team.
- Monitor cashflow needs and arranging redemptions from investments on a quarterly basis, as required.
- Monitor FX requirements to cover grant payments in currencies other than base currency.
- Prepare analysis to inform the allocation of administration fees across the Foundations and the annual budget setting process, reviewing monthly recharge information to ensure amounts recharged are accurate and monitor variance to budget.
- Prepare finance papers for the UK and international Foundations’ Finance and Investment Subcommittees and Board meetings, presenting at meetings as required
- Ensure accurate and complete accounting records are maintained and all required financial and regulatory reports are produced.
- Act as the main point of contact for suppliers/service providers, ensuring invoices are paid in a timely manner.
- Prepare and administer payments to grantees, ensuring that the Foundation complies with related policies and procedures.
- Monitor payments of grants to ensure grantees are contacted in a timely manner where information is outstanding/payments are delayed.
- Undertake cash accounting entries and monthly bank reconciliations, investigating and rectifying any discrepancies.
- Maintain effective relationships with key external stakeholders.
- Keep up to date with legal, regulatory and accounting changes in the charitable sectors, especially in UK and Bermuda.
- Support oversight of the Foundations’ investment portfolios.
- Maintain an effective financial and operating control environment (including procedures, policies, controls, compliance with regulations, regular risk reviews, review of the Foundations’ financial controls manual).
- Ensure process notes, including the Foundations’ financial controls manual, are kept up to date, reviewing processes and procedures to meet changes, as required.
- Ensure finance risk management, ensuring appropriate controls to mitigate risk and robust disaster recovery plans.
- Ensure tools used to track financial matters are effectively applied.
- Maintain clear and accessible records of all work undertaken using agreed standards to enable knowledge management and contingency planning.
- Conduct finance activities in accordance with agreed processes and internal control framework.
- Pro-actively identify opportunities to enhance the efficiency of financial management and control.
- Support Grant Managers in analysing charity accounts, as required.
- Support the production of grant offer packs, as required.
- Offer flexible support for the Foundations generally, as and when necessary, providing cover for other members of the team ensuring that work of the Foundations can continue effectively and without interruption.
- Represent the Foundation in a manner that is consistent with its values.
- Demonstrable track record working in a finance function.
- Qualified accountant (e.g. AAT, ACCA, or CIMA).
- Significant experience of managing financial systems and processes.
- Proficiency in bookkeeping
- Experience of preparing statutory accounts in the UK (ideally for charitable organisations), and also (desirable) under US GAAP (or similar)
- Knowledge and experience of the charitable sector and charity accounting (SORP).
- Experience of preparing management accounts and monitoring organisation-wide budgets.
- Experience of Oracle Fusion (General Ledger System) - (desirable).
- Excellent MS Excel skills and experience of using databases to process information.
- Experience of working for an international organisation (desirable).
- Excellent project management and execution skills, and able to prioritise and escalate issues as required.
- Experience of managing a complex and dynamic, risk aware and controlled environment.
- Ability to analyse and synthesise complex information quickly and effectively and experience of producing clear, relevant reports for difference audiences.
- Articulate, with excellent written and oral skills.
- Strong analytical and numerical skills, with exceptional attention to detail.
- Effectively offers and receives feedback to drive excellence.
- Excellent interpersonal skills, and able to engage and support diverse stakeholders.
- Excellent organisational skills with the ability to manage diverse and competing demands to tight deadlines.
- High level of personal responsibility, humility and emotional intelligence with experience of engaging with people from diverse backgrounds and cultures
- An understated and collaborative style, sound judgement and the ability to skilfully navigate cultural and political sensitivities.
- Approachable and diplomatic
- Self-motivated and able to work independently as part of a small team.
- Empathy with the mission, objectives and values of the Fidelity UK and international Foundations
- Why are you interested in this role?
- Drawing on the role profile and person specification, what skills and experience would you bring to the role?