Office Manager / Facility Manager

DFDS

  • Vlaardingen, Zuid-Holland
  • Vast
  • Voltijds
  • 25 dagen geleden
Do you want to be a valued part of the critical infrastructure that serves communities across Europe and beyond? Are you looking for a position in which you can set direction and help shape our company? If so, then you could be the newest addition to our team as Office Manager.Be part of the movement - and play your part.About the roleThe officemanager is responsible for the smooth and efficient running of the office and facilities. This includes a range of secretarial, organising and managerial tasks. It is an open role with a solid contribution to a good team spirit within the departments. Activities include processing incoming and outgoing correspondence, creating file documentation, preserving, protecting and destroying documentations regarding suppliers and staff. Manage contract and price negotiations with office vendors and service providers and has authorisation to approve certain quotations/assignments. Identify opportunities for process and office management improvements, and design and implement new systems.Office PolicyDesigning, implementing and updating (jubilee and birthday) policies through standardization, comparing results with the current policies and executing it.Office
Liaise with facility management vendors, including cleaning, catering and security services. You are responsible for stock management of office supplies. Plan in-house activities, like Friday afternoon drinks, gatherings and parties of other kinds. Receive and sort incoming mail and deliveries, and manage outgoing mail and facility related invoices.Management supportSupporting management by coordinating appointments, meetings and managing calendars by scheduling staff data for instance birthdays and expiration dates of contracts. You are managing other calendars as well. In this role you have a general communication to all employees. In addition to the manager, you are the point of contact for all employees with issues/questions.Other
Cooperate with IT and other technical departments on office equipment. Work side by side with other locations to realize seasonal activities. Partner with HR to participate in a part of the onboarding/offboarding process. You work with the prevention officer on various tasks and in addition to having a solid contribution to having a good team spirit you are making sure that every employee is feeling heard and safe within the company.About you
  • Education Facility Management, or proven work experience
  • Self-starter
  • Excellent communicator in Dutch and English (written and oral)
  • Stakeholder management
  • Project management skills
  • Organisational skills
  • Recognizing problems and problem solving skills
  • Immune to stress
  • High integrity and reliability
  • Independent and responsible
Working at DFDSJoin the movement and grow with us.
  • 40-32 hour work week
  • Commuting allowance EUR 0,23 per km - between 10 and 35 km one way
  • Home office allowance of EUR 3.05 net per day
  • Vacation allowance of 8.33%
  • Study opportunities according to study regulations
  • Free access to more than 1000 courses and trainings via Percipio/Skillsoft
  • Possibility to travel 3 times a year for free on DFDS ships
  • Pension plan via ASR
  • WGA basic and top-up insurance (paid by DFDS)
  • Optional group discount health insurance
A stable and growing company with attention for social involvement, sustainability and environmentBe a valued member of a diverse team at DFDS and help drive change together.]While you're with us, we want you to develop. At DFDS, we believe that development happens first and foremost through activities in the workplace. We will also offer training courses that can support you in your role, if needed.Are we a match? Then what are you waiting for? Apply Now.If you think your personality, skills, experience, and desire match this role, we'd love to hear from you. Please send us your CV as soon as possible, as we're keen to meet potential candidates on an ongoing basis.We look forward to hearing from you.

DFDS