Project and Events Coordinator

O'Brien Recruitment

Cape Town, Western Cape
Permanent
Full-time

24 days ago

Are you passionate about making waves in the events and project management scene? Do you thrive on creating seamless experiences and want to collaborate with a team dedicated to excellence? Look no further! Our client, a leading organization with a global presence and millions of supporters worldwide, is seeking a dynamic Project and Events Coordinator to join their team. In this role, you'll be at the heart of their mission to create exceptional experiences and forge connections worldwide.Responsibilities:Recruitment

Identify suitable advertising channels and the creation of job advertisements
Manage training day logistics (attendees, venues, technical requirements, lunch, printing)

Administration

Prepare files for monthly imports of donations
Generate S18A certificates for eligible donations
Identify income from individual giving donors

Human Resources

Manage contracting processes with fundraisers
Ensure fundraisers have relevant company policies and manage fundraiser leave days

Field Operations

Monitor collateral of fundraisers
Visit the team at least once a week
Assist in moving stand set as necessary
Manage site relationships and manage pool car bookings

Travel

Plan travel details (transportation, accommodation, allowances, airlines) and ensure traveler compliance with policy
Manage booking processes for travel and external excursions

Invoices and Finance

Handle supplier, Sales Manager, and Fundraiser invoices
Raise purchase orders
Manage supplier relationships and handle cash sale/donor invoicing

Event Management

Assist with event management for donors
Manage face-to-face fundraising events
Handle event administration (payments, supplier documentation) and source venues
Manage RSVP list and manage catering, sound, and other supplier aspects

Miscellaneous

Source gifts and assist with supplier vetting
Manage bulk SMS communications

Requirements:

ND/B Degree (Marketing/Business Management/Social Science) or similar.
5 years of Administration and Project/Event Management experience.
Expertise in Microsoft Excel.
Strong administrative and project/event management skills.
Good planning and organizing abilities.
High EQ and problem-solving skills.
Team player with an energetic, passionate, and self-confident attitude.
Strong personal values and a genuine motivation for making a positive impact.
Self-aware, self-motivated, and open to feedback and coaching.
Ability to influence others through compelling conversations and good interpersonal skills.
Able to manage conflicting deadlines with attention to detail and resilience with high energy levels.

If you're ready to channel your passion for making a difference into meaningful action and be part of a dedicated team working towards a brighter future, send your CV to or or apply directly.Please note: We will only contact those that are shortlisted.

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