Director of Program Finance and Operations
New Energy Nexus
- Berkeley, CA
- $130,000-155,000 per year
- Permanent
- Full-time
- Lead financial planning and analysis to support strategic and operational decision making at the NEX CA Chapter level
- Prepare, maintain and monitor NEX CA resource allocation plans, program budgets, and ongoing forecasts, analyze deficiencies and report variances to CA leadership.
- Work with the rest of NEX CA leadership (eg. the Head of Programs and the Director of People and Business Ops) to oversee resource allocation, staff and workforce annual planning process.
- Provide technical expertise on restricted and unrestricted grant budget management and reporting.
- Final review and approval of invoicing packages to ensure quality and compliance in line with funder terms and conditions
- Project budgeting expert on the team, providing guidance, training, tools, and templates to the CA team for Accounting-related processes including, but not limited to, independent contractor budgetary development and contract execution.
- Develop, implement, and monitor controls and procedures to manage operational expenses.
- Analyze complex fact patterns and distill them into simple and understandable concepts for internal and external stakeholder groups
- Ensure compliance for complex governmental contracts and regulations and design smart (resource-efficient/effective) workflows and controls that are additional to or separate from standard organizational processes.
- Lead grants management team for the development of contracts and agreements for sub-awardees, contractors, and vendors.
- Responsible for compliance with all contracted terms and embedded regulations, and preparation of reports, audit trail documentation and end-to-end management of program audits (by funders, government agencies etc).
- Act as a liaison between New Energy Nexus’ FiOps team and CA staff.
- Develops, updates, and manages levels of approvals and delegations of authority within NEX CA and in relation to platform
- Leads on projects that involve cross-team collaboration across the chapter
- Under the direction of the MD and in partnership with the team leads, review and streamline NEX CA chapter operations, systems, processes, and workflows
- Manage the development and revision of policies, procedures, and manuals related to cross-cutting team functions for CA chapter, ensuring alignment with global NEX policies
- Oversee, lead, and manage program finance and grants management and compliance teams, fostering a collaborative and motivated team environment.
- In collaboration with NEX Platform and CA Programs Team develop, update, and streamline grants management processes and workflows.
- Build program finance team, train, and provide mentorship, guidance, and professional development opportunities to team members.
- Foster a culture of accountability, transparency, and ethical financial practices.
- Conduct 1:1 and team check-ins and oversee performance reviews for the team
- Strong dedication to New Energy Nexus's mission, showcasing a profound understanding and alignment with organizational goals
- 7-10+ years of experience in leading program finance, grants management and compliance in nonprofit settings with diversified funding sources across public, private, and corporate funders.
- Demonstrated experience in process mapping, developing and implementing policies and procedures, and streamlining workflows at an organizational level, including a minimum of 7 years of experience in a Senior Leadership role
- 5+ years leading a grants management team responsible for government funding, complex agreement packages, and managing compliance with flow down terms with clean audits
- Demonstrated leadership ability in navigating the complexities of working at the chapter, branch or affiliate level of a larger national or global parent organization
- Proven track record of successfully managed programs from inception (budget development and contract negotiation) to close-out and/or renewal
- Experience overseeing sub-awardee contracting and invoicing
- Familiarity with cost allocation methodologies
- Have a positive attitude, strong communication skills, and an affinity for numbers.
- High level of attention to detail, with the ability to analyze and solve problems quickly and creatively with attention to detail
- Analyze complex fact patterns and distill them into simple and understandable concepts for internal and external stakeholder groups
- Remain flexible in a constantly changing environment and work independently with strong planning and prioritization skills, able to succeed in a regularly expanding environment
- Ability to navigate ambiguity and find solutions for concurrent conflicting challenges
- Significant track record of progressively responsible experience in budgeting and forecasting
- Working knowledge of GAAP accounting principles and procedures
- Working knowledge of Federal Cost Principles (2 CFR 200) and Federal Acquisition Regulations (FAR).
- Prior experience with Single Audits and/or other program audits is a plus
- Expert in Excel and with prior experience creating financial statements
- Excellent written and verbal skills to create internal and external communication pieces ranging from detailed audit trails to executive summaries
- Ability to think through data structures and data integrations of mainstream SaaS solutions with manual interfaces
- Strong interpersonal skills, tolerance, flexibility, cooperativeness, and humor
- Bachelor's Degree in Accounting, Finance, Business Administration or related discipline
- Advanced degree in Business Administration or a related discipline
- Professional experience as an upper-level Accountant, experience working at a medium to large-sized not-for-profit organization a plus
- Experience working in IT and cybersecurity
- Drafting budgets for proposal development
- Experience in reporting on match share requirements on grants
- Experience in a global business environment
- Submit your resume, cover letter and responses to our application questions.
- Application deadline: Priority deadline is May 27, 2024 and applications will be accepted on a rolling basis until filled.
- Interview process: Qualified applicants will participate in a series of interviews via Zoom. There will be 2-3 rounds of interviews.
- Accommodation: If you require accommodations during the interview process, please contact us with your request.