Project Coordinator
Abilene Christian University
- Abilene, TX
- Permanent
- Full-time
Title of Position Project Coordinator
Posting Location Abilene
Department Marketing
Employee Class Nonexempt Full-time
Basic Responsibilities● Monitor daily project progress● Manage and communicate detailed project statuses● Resource management● Deadline and workflow management● Organize and manage documentation ● Meeting planning and logistics
Essential Duties1. Monitor daily project progress● Keep track of the daily progress of assigned projects, identifying any potential issues or delays.● Proactively communicate with team members to ensure tasks are being completed according to schedule.2. Manage and communicate detailed project statuses● Prepare and deliver detailed updates to marketing team members and other stakeholders on project status, including milestones achieved, challenges faced, and any adjustments to timelines or resources.● Maintain strong relationships with key stakeholders and points of contact through regular check-ins.● Facilitate post-project reviews and feedback and coordinate with team members on integrating into future project planning and execution.3. Resource management● Work closely with team members to ensure they have the necessary resources, tools, and support needed to complete their assigned tasks within budget limits and deadlines.● Coordinate with relevant departments to address resource needs as required.4. Deadline and workflow management● Manage project deadlines and workflow by creating schedules, setting milestones, and tracking progress.● Identify bottlenecks, potential risks, and areas where workflow can be optimized and implement solutions to improve efficiency.5. Organize and manage documentation● Maintain organized project documentation, including reports, files, assets, and agendas, for easy access by team members and stakeholders.● Build and maintain shared drives and servers for the team6. Meeting planning and logistics● Schedule and proactively plan meetings, both internal and external, related to project activities.● Ensure action items, responsibilities, outcomes, etc. are accurately documented and shared with participants and stakeholders following project meetings.
Professional Development Requirements● Skills○ Proven experience in project coordination or a similar role, preferably in a fast-paced environment.○ Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and stakeholders at all levels.○ Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time efficiently.○ Proficiency in project management software and Google Suite.○ Knowledge of project management principles and methodologies is a plus.● Training Required○ Ongoing CPE○ Regular reading in higher education and marketing publications○ ACU network programs: Concur, Banner, etc.
QualificationsProfessional● Bachelor's degree in Project Management, Business Administration, Marketing, or a related field preferred but not requiredPersonal● Experience managing multiple priorities● Ability to adapt to changing priorities and work under pressure to meet deadlines● Detail oriented
Physical Demands● Work is performed in an office environment; must have the ability to sit for long periods of time (4-6 hours) ● The strong preference for this role is that it would be in-person on the Abilene campus. A hybrid role may be considered for extremely strong candidates.
Additional InformationACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.Advertised: May 09, 2024 Central Daylight Time
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