Senior Operations Manager, Executive Office (Job ID: 2024-3444)
Brookings
- Washington DC
- Permanent
- Full-time
- Manage the executive office’s (EO’s) budgets, operations, and engagment of key institutional stakeholders.
- Manage EO business processes and ensure the executive office works effectively with research programs and across central functional areas including finance, HR, IT, general counsel’s office, communication, and development.
- Manages and prepares, in close cooperation with the VEPA, timely and thoughtful agendas for executive leadership team (ELT) meetings and retreats – and Brookings management team meetings – including topic tracking, vetting, and sequencing potential agenda items, providing research, and preparing advance materials.
- Staff ELT meetings, providing meeting logistics support, note taking, and tracking after-meeting action items.
- As needed, support the president and VPEA on engagment with research vice presidents, including research on topics of shared interest and prioritizing and sequencing topics for discussion.
- Manage other EO-sponsored staff engagement efforts, such as Talkbacks, Town Halls, executive lunches, and other ad hoc EO-sponsored staff events, including developing programming and messaging, preparing participants, screening content, and ensuring logistics are addressed.
- Work with VPEA and executive assistant to the president (EA) to track, assess, and respond to inquires for president’s time.
- Contribute situational awareness and insights while working closely with VPEA, EA, and other stakeholders as need to track and evaluate requests for president’s time, ensuring thoughtful decision making.
- Work with VPEA, EA, and speechwriter to ensure the president receives timely, quality briefings and event preparation, and that post-meeting follow up is clear and actionable.
- Work closely with the vice president and chief development officer (VPCDO), the central and research program development staff, and EO staff to ensure the president is prepared to shape and/or support fundraising efforts as needed, across the institution.
- Work with the VPEA to coordinate board of trustees engagement among the VPCDO, their staff, and the EO staff, including those who oversee board governance.
- Develop and project manage EO-sponsored special projects, working closely with the VPEA on the planning, socialization, and launch of programmatic or operational initiatives, including scope, budgets, and workplans including stakeholder engagement and staffing.
- Assist VPEA and the vice president and chief human resources officer with executive team recruitments, as needed.
- Other duties as assigned.